Agenda Review Committee
PURPOSE:
To establish guidelines for City Council Agenda Preparation and Placement of Items on an Agenda.
POLICY:
It shall be a policy of the City of Sebastopol to follow a prescribed procedure regarding the preparation and placement of items on a City Council Agenda.
COMMITTEE MAKE UP:
The Agenda Review Committee is comprised of the Mayor, the Vice Mayor, the City Manager, the City Attorney, the Assistant City Manager and the City Clerk. It shall be the responsibility of the Agenda Review Committee to prepare City Council agendas.
PROCEDURE:
Agendas shall be formatted as shown on the attached exhibit; however, the Agenda Review Committee has the authority to change the order of an agenda dependent upon projected length of an agenda item. At the City Council meeting, the Mayor may reorder items on the agenda to accommodate the public or to address other concerns.
The Agenda Review Committee shall be considered a standing committee and shall be subject to the requirements of the Brown Act. All meetings of the Agenda Review Committee shall be open and public, and all persons shall be permitted to attend any meeting of the Agenda Review Committee.
Upon completion of the preliminary agenda, the City Clerk shall forward DRAFT forward agenda/calendars to the City Council and Department Heads for information within 48 hours of completion of the preliminary agenda.
The order of specific public hearing and business items is determined by the Agenda Review Committee based upon anticipated public interest, participation of paid consultants, implementation urgency/time sensitivity, and other related considerations.
In preparing the agenda, the Agenda Review Committee shall review requested agenda items for possible Council meeting date. The deadline for finalizing the agenda shall be no later than Thursday (12 calendar days prior to the City Council Meeting date) unless an item determined necessary for that agenda is requested to be placed on the Agenda.
If an item is proposed to be placed on the agenda after finalization of an agenda, the request shall be submitted to the City Manager who may consult with the Mayor.
All draft staff reports with attachments are due to the City Clerk by 11:00 am on Tuesday, two weeks in advance of the scheduled meeting. Staff reports shall be in a standard format approved by the City Manager.
March 2025
Previous Month 
March 25, 2025
6:00 pm
Planning Commission Meeting March 25, 2025
Sebastopol Youth Annex
Planning Commission Meeting March 25, 2025
March 25 | 6:00 pm - 9:00 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
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March 25, 2025
4:30 pm
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March 25 | 4:30 pm - 8:30 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
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March 25, 2025
3:30 pm
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In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
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March 25, 2025
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March 25 | 1:30 pm
Meeting to be held in Person and Virtual /Remote Participation
Zoom Link is to be used for providing public comment or viewing of Meeting. A video of the meeting will be uploaded to the City website within 48 hours of conclusion of the meeting.
In Person Location: Sebastopol City Hall – 7120 Bodega Ave, Sebastopol, CA 95472
Remote/Virtual Zoom Link: To participate, please use the zoom option or telephone option listed below.
Topic: Budget Committee Meeting – March 25, 2025
Time: Mar 25, 2025 01:30 PM Pacific Time (US and Canada)
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Meeting ID: 823 3818 8334
Passcode: 825528
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March 18, 2025
6:00 pm
City Council Meeting March 18, 2025
Sebastopol Youth Annex
March 17, 2025
10:00 am
Budget Committee Meeting of March 17, 2025
City Hall
Budget Committee Meeting of March 17, 2025
March 17 | 10:00 am
Meeting to be held in Person and Virtual /Remote Participation
Zoom Link is to be used for providing public comment or viewing of Meeting. A video of the meeting will be uploaded to the City website within 48 hours of conclusion of the meeting.
In Person Location: Sebastopol City Hall – 7120 Bodega Ave, Sebastopol, CA 95472
Remote/Virtual Zoom Link: To participate, please use the zoom option or telephone option listed below.
Topic: Budget Committee Meeting – March 17, 2025
Time: Mar 17, 2025 10:00 AM Pacific Time (US and Canada)
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Meeting ID: 875 5217 0541
Passcode: 500106
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March 11, 2025
6:00 pm
Planning Commission Meeting March 11, 2025
Sebastopol Youth Annex
Planning Commission Meeting March 11, 2025
March 11 | 6:00 pm - 9:00 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
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March 11, 2025
3:00 pm
Climate Action Committee Meeting March 11, 2025
Sebastopol Youth Annex
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March 11 | 3:00 pm - 5:00 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
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March 11, 2025
1:00 pm
Public Arts Committee Meeting March 11, 2025
Sebastopol Youth Annex
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March 11 | 1:00 pm - 3:00 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
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March 06, 2025
11:00 am
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In Person Location: Sebastopol City Hall – 7120 Bodega Ave, Sebastopol, CA 95472
Remote/Virtual Zoom Link: To participate, please use the zoom option or telephone option listed below.
Topic: Budget Committee Meeting – MARCH 6, 2025
Time: Mar 6, 2025 11:00 AM Pacific Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/88379937703
Meeting ID: 883 7993 7703
Passcode: 724542
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March 04, 2025
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City Council Meeting March 4, 2025
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