Agenda Review Committee
PURPOSE:
To establish guidelines for City Council Agenda Preparation and Placement of Items on an Agenda.
POLICY:
It shall be a policy of the City of Sebastopol to follow a prescribed procedure regarding the preparation and placement of items on a City Council Agenda.
COMMITTEE MAKE UP:
The Agenda Review Committee is comprised of the Mayor, the Vice Mayor, the City Manager, the City Attorney, the Assistant City Manager and the City Clerk. It shall be the responsibility of the Agenda Review Committee to prepare City Council agendas.
PROCEDURE:
Agendas shall be formatted as shown on the attached exhibit; however, the Agenda Review Committee has the authority to change the order of an agenda dependent upon projected length of an agenda item. At the City Council meeting, the Mayor may reorder items on the agenda to accommodate the public or to address other concerns.
The Agenda Review Committee shall be considered a standing committee and shall be subject to the requirements of the Brown Act. All meetings of the Agenda Review Committee shall be open and public, and all persons shall be permitted to attend any meeting of the Agenda Review Committee.
Upon completion of the preliminary agenda, the City Clerk shall forward DRAFT forward agenda/calendars to the City Council and Department Heads for information within 48 hours of completion of the preliminary agenda.
The order of specific public hearing and business items is determined by the Agenda Review Committee based upon anticipated public interest, participation of paid consultants, implementation urgency/time sensitivity, and other related considerations.
In preparing the agenda, the Agenda Review Committee shall review requested agenda items for possible Council meeting date. The deadline for finalizing the agenda shall be no later than Thursday (12 calendar days prior to the City Council Meeting date) unless an item determined necessary for that agenda is requested to be placed on the Agenda.
If an item is proposed to be placed on the agenda after finalization of an agenda, the request shall be submitted to the City Manager who may consult with the Mayor.
All draft staff reports with attachments are due to the City Clerk by 11:00 am on Tuesday, two weeks in advance of the scheduled meeting. Staff reports shall be in a standard format approved by the City Manager.
May 2025
Previous Month 
May 27, 2025
6:00 pm
Planning Commission Meeting May 27, 2025
Sebastopol Youth Annex
Planning Commission Meeting May 27, 2025
May 27 | 6:00 pm - 9:00 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
One tap mobile
+16699006833,,85454582381#,,,,*773051# US (San Jose)
+16694449171,,85454582381#,,,,*773051# US
—
Dial by your location
• +1 669 900 6833 US (San Jose)
• +1 669 444 9171 US
May 27, 2025
3:30 pm
Design Review/ Tree Board Meeting May 27, 2025
Sebastopol Youth Annex
Design Review/ Tree Board Meeting May 27, 2025
May 27 | 3:30 pm - 5:30 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
One tap mobile
+16699006833,,88123244809#,,,,*582394# US (San Jose)
+16694449171,,88123244809#,,,,*582394# US
May 27, 2025
10:00 am
Budget Committee Meeting of May 27, 2025
City Hall
Budget Committee Meeting of May 27, 2025
May 27 | 10:00 am
Meeting to be held in Person and Virtual /Remote Participation
Zoom Link is to be used for providing public comment or viewing of Meeting. A video of the meeting will be uploaded to the City website within 48 hours of conclusion of the meeting.
In Person Location: Sebastopol City Hall – 7120 Bodega Ave, Sebastopol, CA 95472
Remote/Virtual Zoom Link: To participate, please use the zoom option or telephone option listed below.
Topic: Budget Committee Meeting – May 27, 2025
Time: May 27, 2025 10:00 AM Pacific Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/81534606845
Meeting ID: 815 3460 6845
Passcode: 242228
—
One tap mobile
+16699006833,,81534606845#,,,,*242228# US (San Jose)
+16694449171,,81534606845#,,,,*242228# US
May 22, 2025
10:30 am
Agenda Review Committee Meeting of Wednesday May 21, 2025
City Hall
Agenda Review Committee Meeting of Wednesday May 21, 2025
May 22 | 10:30 am
MORE DETAILSRelated Documents
Meeting Agenda
May 20, 2025
6:00 pm
City Council Meeting May 20, 2025
Sebastopol Youth Annex
May 19, 2025
3:30 pm
City Council Special Meeting – Closed Session Meeting of Monday May 19th
City Hall
City Council Special Meeting – Closed Session Meeting of Monday May 19th
May 19 | 3:30 pm
MORE DETAILSRelated Documents
Meeting Agenda
May 13, 2025
6:00 pm
Planning Commission Meeting May 13, 2025
Sebastopol Youth Annex
Planning Commission Meeting May 13, 2025
May 13 | 6:00 pm - 9:00 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
One tap mobile
+16699006833,,84519264487#,,,,*671053# US (San Jose)
+16694449171,,84519264487#,,,,*671053# US
—
Dial by your location
• +1 669 900 6833 US (San Jose)
• +1 669 444 9171 US
Related Documents
Meeting Agenda
May 13, 2025
3:00 pm
Climate Action Committee Meeting of May 13, 2025
Sebastopol Youth Annex
Climate Action Committee Meeting of May 13, 2025
May 13 | 3:00 pm - 5:00 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
One tap mobile
+16694449171,,81068928198#,,,,*752436# US
+16699006833,,81068928198#,,,,*752436# US (San Jose)
—
Dial by your location
• +1 669 444 9171 US
• +1 669 900 6833 US (San Jose)
May 13, 2025
1:00 pm
Public Arts Committee Meeting May 13, 2025
Sebastopol Youth Annex
Public Arts Committee Meeting May 13, 2025
May 13 | 1:00 pm - 3:00 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
One tap mobile
+16699006833,,89588604745#,,,,*171419# US (San Jose)
+16694449171,,89588604745#,,,,*171419# US
—
Dial by your location
• +1 669 900 6833 US (San Jose)
May 13, 2025
9:30 am
Agenda Review Committee Meeting of Tuesday May 13th 2025
City Hall
Agenda Review Committee Meeting of Tuesday May 13th 2025
May 13 | 9:30 am
MORE DETAILSRelated Documents
Meeting Agenda
May 12, 2025
5:00 pm
City Council Special Meeting – Closed Session Meeting of Monday May 12, 2025
City Hall
City Council Special Meeting – Closed Session Meeting of Monday May 12, 2025
May 12 | 5:00 pm
MORE DETAILSRelated Documents
Meeting Agenda
May 07, 2025
10:30 am
Agenda Review Committee Meeting of Wednesday May 7, 2025/Cancelled
City Hall
Agenda Review Committee Meeting of Wednesday May 7, 2025/Cancelled
May 07 | 10:30 am
MORE DETAILSRelated Documents
Meeting Agenda
May 06, 2025
6:00 pm
City Council Meeting May 6, 2025
Sebastopol Youth Annex
May 05, 2025
2:00 pm
Budget Committee Meeting of May 5, 2025
City Hall
Budget Committee Meeting of May 5, 2025
May 05 | 2:00 pm
Meeting to be held in Person and Virtual /Remote Participation
Zoom Link is to be used for providing public comment or viewing of Meeting. A video of the meeting will be uploaded to the City website within 48 hours of conclusion of the meeting.
In Person Location: Sebastopol City Hall – 7120 Bodega Ave, Sebastopol, CA 95472
Remote/Virtual Zoom Link: To participate, please use the zoom option or telephone option listed below.
Topic: Budget Committee Meeting – May 5, 2025
Time: May 5, 2025 02:00 PM Pacific Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/81106811147
Meeting ID: 811 0681 1147
Passcode: 904141
—
One tap mobile
+16699006833,,81106811147#,,,,*904141# US (San Jose)
+16694449171,,81106811147#,,,,*904141# US
