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Agenda Review Committee

PURPOSE:

To establish guidelines for City Council Agenda Preparation and Placement of Items on an Agenda.

POLICY:

It shall be a policy of the City of Sebastopol to follow a prescribed procedure regarding the preparation and placement of items on a City Council Agenda.

COMMITTEE MAKE UP:

The Agenda Review Committee is comprised of the Mayor, the Vice Mayor, the City Manager, the City Attorney, the Assistant City Manager and the City Clerk. It shall be the responsibility of the Agenda Review Committee to prepare City Council agendas.

PROCEDURE:

Agendas shall be formatted as shown on the attached exhibit; however, the Agenda Review Committee has the authority to change the order of an agenda dependent upon projected length of an agenda item. At the City Council meeting, the Mayor may reorder items on the agenda to accommodate the public or to address other concerns.

The Agenda Review Committee shall be considered a standing committee and shall be subject to the requirements of the Brown Act. All meetings of the Agenda Review Committee shall be open and public, and all persons shall be permitted to attend any meeting of the Agenda Review Committee.

Upon completion of the preliminary agenda, the City Clerk shall forward DRAFT forward agenda/calendars to the City Council and Department Heads for information within 48 hours of completion of the preliminary agenda.

The order of specific public hearing and business items is determined by the Agenda Review Committee based upon anticipated public interest, participation of paid consultants, implementation urgency/time sensitivity, and other related considerations.

In preparing the agenda, the Agenda Review Committee shall review requested agenda items for possible Council meeting date. The deadline for finalizing the agenda shall be no later than Thursday (12 calendar days prior to the City Council Meeting date) unless an item determined necessary for that agenda is requested to be placed on the Agenda.

If an item is proposed to be placed on the agenda after finalization of an agenda, the request shall be submitted to the City Manager who may consult with the Mayor.

All draft staff reports with attachments are due to the City Clerk by 11:00 am on Tuesday, two weeks in advance of the scheduled meeting. Staff reports shall be in a standard format approved by the City Manager.

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February 2024

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Tuesday
February 27, 2024
6:00 pm

Planning Commission Meeting February 27, 2024

Sebastopol Youth Annex

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Planning Commission Meeting February 27, 2024

February 27 | 6:00 pm - 9:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

Remote/Virtual Zoom Link: https://us02web.zoom.us/j/81422815374?pwd=ZHFhcGRVcDhtaU5UYWwzM2U3dktMQT09

Meeting ID: 814 2281 5374

Passcode: 093000

 

Topic: Planning Commission Meeting of February 27, 2024
Time: Feb 27, 2024 06:00 PM Pacific Time (US and Canada)

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Meeting ID: 814 2281 5374
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Tuesday
February 27, 2024
3:30 pm

Design Review/ Tree Board Meeting February 27, 2024

Sebastopol Youth Annex

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Design Review/ Tree Board Meeting February 27, 2024

February 27 | 3:30 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

Remote/Virtual Zoom Link: https://us02web.zoom.us/j/83808519202?pwd=YVBLVjlZS1VHNi9OZzBXTVoxUVBjUT09

Passcode: 628930

 

Topic: Design Review Board Meeting of February 27, 2024
Time: Feb 27, 2024 03:30 PM Pacific Time (US and Canada)

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Monday
February 26, 2024
6:00 pm

City Council Special Meeting – Closed Session Meeting of February 26, 2024

City Hall

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City Council Special Meeting – Closed Session Meeting of February 26, 2024

February 26 | 6:00 pm

City Council Closed Session Meeting

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Wednesday
February 21, 2024
9:00 am

Agenda Review Committee Meeting of February 21, 2024

City Hall

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Agenda Review Committee Meeting of February 21, 2024

February 21 | 9:00 am

 

  1. Discussion of Upcoming City Council Agendas/Forward Calendars

 

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Tuesday
February 20, 2024
6:00 pm

City Council Meeting February 20, 2024

Sebastopol Youth Annex

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City Council Meeting February 20, 2024

February 20 | 6:00 pm

In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472 Remote/Virtual Zoom

City Council is inviting you to a scheduled Zoom meeting.

Topic: City Council Meeting – February 20, 2024
Time: Feb 20, 2024, 06:00 PM Pacific Time (US and Canada)
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Tuesday
February 13, 2024
6:00 pm

Planning Commission Meeting February 13, 2024

Sebastopol Youth Annex

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Planning Commission Meeting February 13, 2024

February 13 | 6:00 pm - 9:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

Remote/Virtual Zoom Link: https://us02web.zoom.us/j/81878952360?pwd=YnlITHFNM1pJT2l4OXUwVi8wL0VTQT09

 

Topic: Planning Commission Meeting of February 13th, 2024
Time: Feb 13, 2024 06:00 PM Pacific Time (US and Canada)

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Tuesday
February 13, 2024
3:00 pm

Climate Action Committee Meeting February 13, 2024

Sebastopol Youth Annex

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Climate Action Committee Meeting February 13, 2024

February 13 | 3:00 pm - 5:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

Remote/Virtual Zoom Link: https://us02web.zoom.us/j/86145491807?pwd=Z1dDay9qZGk3SVJldXJnT0VUc0QrZz09

Meeting ID: 861 4549 1807

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Topic: Climate Action Committee Meeting of February 13th, 2024
Time: Feb 13, 2024 03:00 PM Pacific Time (US and Canada)

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Tuesday
February 13, 2024
1:00 pm

Public Arts Committee Meeting February 13th, 2024

Sebastopol Youth Annex

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Public Arts Committee Meeting February 13th, 2024

February 13 | 1:00 pm - 3:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

Remote/Virtual Zoom Link: https://us02web.zoom.us/j/85851850017?pwd=TkFoV3RJS1J2RGFHSXNJbGlON0RXQT09

Meeting ID: 858 5185 0017

Passcode: 258562

Topic: Public Arts Committee Meeting of February 13, 2024
Time: Feb 13, 2024 01:00 PM Pacific Time (US and Canada)

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Wednesday
February 07, 2024
10:30 am

Budget Committee Meeting February 7, 2024

City Hall

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Budget Committee Meeting February 7, 2024

February 07 | 10:30 am - 12:00 pm

BUDGET COMMITTEE

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Meeting ID: 890 9915 1206 Passcode: 849910
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Wednesday
February 07, 2024
9:00 am

Agenda Review Committee Meeting of February 7, 2024

City Hall

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Agenda Review Committee Meeting of February 7, 2024

February 07 | 9:00 am
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Tuesday
February 06, 2024
5:30 pm

City Council Meeting February 6, 2024

Sebastopol Youth Annex

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City Council Meeting February 6, 2024

February 06 | 5:30 pm

City Council is inviting you to a scheduled Zoom meeting.
Topic: City Council Meeting – February 6, 2024
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Meeting ID: 834 7061 0432
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Monday
February 05, 2024
6:00 pm

CITY COUNCIL CLOSED SESSION – Special City Council Meeting February 5, 2024 – Public Employment

City Hall

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CITY COUNCIL CLOSED SESSION – Special City Council Meeting February 5, 2024 – Public Employment

February 05 | 6:00 pm
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