Agenda Review Committee
PURPOSE:
To establish guidelines for City Council Agenda Preparation and Placement of Items on an Agenda.
POLICY:
It shall be a policy of the City of Sebastopol to follow a prescribed procedure regarding the preparation and placement of items on a City Council Agenda.
COMMITTEE MAKE UP:
The Agenda Review Committee is comprised of the Mayor, the Vice Mayor, the City Manager, the City Attorney, the Assistant City Manager and the City Clerk. It shall be the responsibility of the Agenda Review Committee to prepare City Council agendas.
PROCEDURE:
Agendas shall be formatted as shown on the attached exhibit; however, the Agenda Review Committee has the authority to change the order of an agenda dependent upon projected length of an agenda item. At the City Council meeting, the Mayor may reorder items on the agenda to accommodate the public or to address other concerns.
The Agenda Review Committee shall be considered a standing committee and shall be subject to the requirements of the Brown Act. All meetings of the Agenda Review Committee shall be open and public, and all persons shall be permitted to attend any meeting of the Agenda Review Committee.
Upon completion of the preliminary agenda, the City Clerk shall forward DRAFT forward agenda/calendars to the City Council and Department Heads for information within 48 hours of completion of the preliminary agenda.
The order of specific public hearing and business items is determined by the Agenda Review Committee based upon anticipated public interest, participation of paid consultants, implementation urgency/time sensitivity, and other related considerations.
In preparing the agenda, the Agenda Review Committee shall review requested agenda items for possible Council meeting date. The deadline for finalizing the agenda shall be no later than Thursday (12 calendar days prior to the City Council Meeting date) unless an item determined necessary for that agenda is requested to be placed on the Agenda.
If an item is proposed to be placed on the agenda after finalization of an agenda, the request shall be submitted to the City Manager who may consult with the Mayor.
All draft staff reports with attachments are due to the City Clerk by 11:00 am on Tuesday, two weeks in advance of the scheduled meeting. Staff reports shall be in a standard format approved by the City Manager.
August 2025
Previous Month 
August 26, 2025
6:00 pm
City Council Special Meeting – Tuesday August 26, 2025 6:00pm
Sebastopol Youth Annex
City Council Special Meeting – Tuesday August 26, 2025 6:00pm
August 26 | 6:00 pm
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August 26, 2025
6:00 pm
Planning Commission Meeting August 26, 2025
Sebastopol Youth Annex
Planning Commission Meeting August 26, 2025
August 26 | 6:00 pm - 9:00 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
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August 26, 2025
3:30 pm
Design Review/ Tree Board Meeting August 26, 2025
Sebastopol Youth Annex
Design Review/ Tree Board Meeting August 26, 2025
August 26 | 3:30 pm - 5:30 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
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August 25, 2025
1:00 pm
Budget Committee Meeting of August 25, 2025
City Hall
Budget Committee Meeting of August 25, 2025
August 25 | 1:00 pm
Meeting to be held in Person and Virtual /Remote Participation
Zoom Link is to be used for providing public comment or viewing of Meeting. A video of the meeting will be uploaded to the City website within 48 hours of conclusion of the meeting.
In Person Location: Sebastopol City Hall – 7120 Bodega Ave, Sebastopol, CA 95472
Remote/Virtual Zoom Link: To participate, please use the zoom option or telephone option listed below.
Topic: Budget Committee Meeting
Time: Aug 25, 2025 01:00 PM Pacific Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/84888969820
Meeting ID: 848 8896 9820
Passcode: 280883
August 19, 2025
6:00 pm
City Council Meeting August 19, 2025 – CANCELED
Sebastopol Youth Annex
City Council Meeting August 19, 2025 – CANCELED
August 19 | 6:00 pm
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August 19, 2025
3:00 pm
Design Review/ Tree Board Special Meeting August 19, 2025
Sebastopol Youth Annex
Design Review/ Tree Board Special Meeting August 19, 2025
August 19 | 3:00 pm - 5:00 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
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August 12, 2025
6:00 pm
Planning Commission Meeting August 12, 2025
Sebastopol Youth Annex
Planning Commission Meeting August 12, 2025
August 12 | 6:00 pm - 9:00 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
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August 12, 2025
3:00 pm
Climate Action Committee Meeting August 12, 2025
Sebastopol Youth Annex
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August 12 | 3:00 pm - 5:00 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
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August 06, 2025
10:30 am
Agenda Review Committee Meeting of August 6, 2025
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August 06 | 10:30 am
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August 05, 2025
6:00 pm
City Council Meeting August 5, 2025
Sebastopol Youth Annex
August 05, 2025
9:00 am
Environmental Review Committee Meeting of August 5, 2025
City Hall
Environmental Review Committee Meeting of August 5, 2025
August 05 | 9:00 am - 9:00 am
Hybrid Meeting
In Person Location: Sebastopol City Hall Conference Room, 7120 Bodega Avenue, Sebastopol, CA 95472
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