Agenda Review Committee
PURPOSE:
To establish guidelines for City Council Agenda Preparation and Placement of Items on an Agenda.
POLICY:
It shall be a policy of the City of Sebastopol to follow a prescribed procedure regarding the preparation and placement of items on a City Council Agenda.
COMMITTEE MAKE UP:
The Agenda Review Committee is comprised of the Mayor, the Vice Mayor, the City Manager, the City Attorney, the Assistant City Manager and the City Clerk. It shall be the responsibility of the Agenda Review Committee to prepare City Council agendas.
PROCEDURE:
Agendas shall be formatted as shown on the attached exhibit; however, the Agenda Review Committee has the authority to change the order of an agenda dependent upon projected length of an agenda item. At the City Council meeting, the Mayor may reorder items on the agenda to accommodate the public or to address other concerns.
The Agenda Review Committee shall be considered a standing committee and shall be subject to the requirements of the Brown Act. All meetings of the Agenda Review Committee shall be open and public, and all persons shall be permitted to attend any meeting of the Agenda Review Committee.
Upon completion of the preliminary agenda, the City Clerk shall forward DRAFT forward agenda/calendars to the City Council and Department Heads for information within 48 hours of completion of the preliminary agenda.
The order of specific public hearing and business items is determined by the Agenda Review Committee based upon anticipated public interest, participation of paid consultants, implementation urgency/time sensitivity, and other related considerations.
In preparing the agenda, the Agenda Review Committee shall review requested agenda items for possible Council meeting date. The deadline for finalizing the agenda shall be no later than Thursday (12 calendar days prior to the City Council Meeting date) unless an item determined necessary for that agenda is requested to be placed on the Agenda.
If an item is proposed to be placed on the agenda after finalization of an agenda, the request shall be submitted to the City Manager who may consult with the Mayor.
All draft staff reports with attachments are due to the City Clerk by 11:00 am on Tuesday, two weeks in advance of the scheduled meeting. Staff reports shall be in a standard format approved by the City Manager.
March 2024
Previous Month 
March 28, 2024
1:00 pm
Budget Committee Meeting March 28, 2024
City Hall
Budget Committee Meeting March 28, 2024
March 28 | 1:00 pm - 2:30 pm
BUDGET COMMITTEE
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Call to Order
Roll Call
1.Budget Committee Discussion
a. Preparation for FY24-25 Budget
i. City Manager’s Directives to Staff (10%; 20%; 30% Reductions)
ii. Example of Budget Reduction Forms/Explanations
iii. Role of City Manager/Role of Budget Committee
b.Departmental DRAFT Budget:
i. Assistant City Manager/City Clerk Budget
c. Measure H and General Fund Maintenance of Effort Requirements (Fire Department)
d. Updates from City Manager on Budget Topics discussed at the March 19, 2024 City Council Meeting
Related Documents
Meeting Agenda
March 26, 2024
6:00 pm
Planning Commission Meeting March 26, 2024
Sebastopol Youth Annex
Planning Commission Meeting March 26, 2024
March 26 | 6:00 pm - 9:00 pm
CONTINUED TO APRIL 16TH, 2024:
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Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
Topic: Planning Commission Meeting of March 26th, 2024
Time: Mar 26, 2024 06:00 PM Pacific Time (US and Canada)
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March 26, 2024
3:30 pm
Design Review/ Tree Board Meeting March 26, 2024
Sebastopol Youth Annex
Design Review/ Tree Board Meeting March 26, 2024
March 26 | 3:30 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
Topic: Design Review & Tree Board meeting of March 26th, 2024
Time: Mar 26, 2024 03:30 PM Pacific Time (US and Canada)
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March 20, 2024
9:00 am
Agenda Review Committee Meeting of March 20, 2024
City Hall
Agenda Review Committee Meeting of March 20, 2024
March 20 | 9:00 am
Discussion of Upcoming City Council Agendas.
MORE DETAILSRelated Documents
Meeting Agenda
March 19, 2024
6:00 pm
City Council Meeting March 19, 2024
Sebastopol Youth Annex
City Council Meeting March 19, 2024
March 19 | 6:00 pm
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
Remote/Virtual Zoom Link: (see below Join Meeting Link)
Topic: City Council Meeting – March 19, 2024
Time: Mar 19, 2024 06:00 PM Pacific Time (US and Canada)
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Related Documents
Meeting Agenda
March 12, 2024
6:00 pm
Planning Commission Meeting March 12, 2024
Sebastopol Youth Annex
Planning Commission Meeting March 12, 2024
March 12 | 6:00 pm - 9:00 pm
Topic: Planning Commission Meeting of March 12th, 2024
Time: Mar 12, 2024 06:00 PM Pacific Time (US and Canada)
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MORE DETAILSMarch 12, 2024
3:00 pm
Climate Action Committee Meeting March 12, 2024
Sebastopol Youth Annex
Climate Action Committee Meeting March 12, 2024
March 12 | 3:00 pm - 5:00 pm
Topic: Climate Action Meeting of March 12th, 2024
Time: Mar 12, 2024 03:00 PM Pacific Time (US and Canada)
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MORE DETAILSRelated Documents
Meeting Agenda
March 12, 2024
1:00 pm
Public Arts Committee Meeting March 12th, 2024
Sebastopol Youth Annex
Public Arts Committee Meeting March 12th, 2024
March 12 | 1:00 pm - 3:00 pm
Hybrid Meeting
Topic: Public Arts Committee Meeting of Mar 12, 2024 01:00 PM Pacific Time (US and Canada)
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MORE DETAILSMarch 12, 2024
9:00 am
City Council Special Meeting – Closed Session – Meeting of March 12, 2024
City Hall
City Council Special Meeting – Closed Session – Meeting of March 12, 2024
March 12 | 9:00 am
City Council Special Meeting – Closed Session
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Meeting Agenda
March 06, 2024
9:00 am
Agenda Review Committee Meeting of Wednesday March 6, 2024
City Hall
Agenda Review Committee Meeting of Wednesday March 6, 2024
March 06 | 9:00 am
MORE DETAILSRelated Documents
Meeting Agenda
March 05, 2024
6:00 pm
City Council Meeting March 5, 2024
Sebastopol Youth Annex
City Council Meeting March 5, 2024
March 05 | 6:00 pm
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472 Remote/Virtual Zoom Link: (see below Join Meeting Link)
City Council is inviting you to a scheduled Zoom meeting.
Topic: City Council Meeting – March 5, 2024
Time: Mar 5, 2024, 06:00 PM Pacific Time (US and Canada)
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Meeting Agenda
