Agenda Review Committee
PURPOSE:
To establish guidelines for City Council Agenda Preparation and Placement of Items on an Agenda.
POLICY:
It shall be a policy of the City of Sebastopol to follow a prescribed procedure regarding the preparation and placement of items on a City Council Agenda.
COMMITTEE MAKE UP:
The Agenda Review Committee is comprised of the Mayor, the Vice Mayor, the City Manager, the City Attorney, the Assistant City Manager and the City Clerk. It shall be the responsibility of the Agenda Review Committee to prepare City Council agendas.
PROCEDURE:
Agendas shall be formatted as shown on the attached exhibit; however, the Agenda Review Committee has the authority to change the order of an agenda dependent upon projected length of an agenda item. At the City Council meeting, the Mayor may reorder items on the agenda to accommodate the public or to address other concerns.
The Agenda Review Committee shall be considered a standing committee and shall be subject to the requirements of the Brown Act. All meetings of the Agenda Review Committee shall be open and public, and all persons shall be permitted to attend any meeting of the Agenda Review Committee.
Upon completion of the preliminary agenda, the City Clerk shall forward DRAFT forward agenda/calendars to the City Council and Department Heads for information within 48 hours of completion of the preliminary agenda.
The order of specific public hearing and business items is determined by the Agenda Review Committee based upon anticipated public interest, participation of paid consultants, implementation urgency/time sensitivity, and other related considerations.
In preparing the agenda, the Agenda Review Committee shall review requested agenda items for possible Council meeting date. The deadline for finalizing the agenda shall be no later than Thursday (12 calendar days prior to the City Council Meeting date) unless an item determined necessary for that agenda is requested to be placed on the Agenda.
If an item is proposed to be placed on the agenda after finalization of an agenda, the request shall be submitted to the City Manager who may consult with the Mayor.
All draft staff reports with attachments are due to the City Clerk by 11:00 am on Tuesday, two weeks in advance of the scheduled meeting. Staff reports shall be in a standard format approved by the City Manager.
July 2023
Previous Month 
July 25, 2023
6:00 pm
Planning Commission Meeting July 25, 2023
Sebastopol Youth Annex
Planning Commission Meeting July 25, 2023
July 25 | 6:00 pm - 9:00 pm
Hybrid Meeting
Remote/Virtual Zoom Link: https://us02web.zoom.us/j/84435263605
Meeting ID: 844 3526 3605
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July 25, 2023
2:00 pm
Design Review/ Tree Board Meeting July 25, 2023
Sebastopol Youth Annex
Design Review/ Tree Board Meeting July 25, 2023
July 25 | 2:00 pm
Hybrid Meeting
Join Zoom Meeting
https://us02web.zoom.us/j/86251362406
Meeting ID: 862 5136 2406
MORE DETAILSJuly 20, 2023
3:30 pm
Public Arts Committee July 20, 2023
282 High Street, Sebastopol CA 95472
Public Arts Committee July 20, 2023
July 20 | 3:30 pm
Special Public Arts Committee meeting
MORE DETAILSRelated Documents
Meeting Agenda
July 18, 2023
6:00 pm
City Council Meeting July 18, 2023
Sebastopol Youth Annex
City Council Meeting July 18, 2023
July 18 | 6:00 pm
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
Remote/Virtual Zoom Link: (see below Join Meeting Link)
Topic: City Council Meeting – July 18, 2023
Time: Jul 18, 2023 06:00 PM Pacific Time (US and Canada)
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Meeting ID: 894 1743 9701
Passcode: 846275
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Related Documents
Meeting Agenda
July 18, 2023
3:00 pm
California Environmental Quality Act (CEQA) Scoping session meeting for The Canopy at 1009-1011 Gravenstein Highway North
Sebastopol Youth Annex
California Environmental Quality Act (CEQA) Scoping session meeting for The Canopy at 1009-1011 Gravenstein Highway North
July 18 | 3:00 pm - 5:00 pm
Hybrid meeting
Join Zoom Meeting
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Meeting ID: 873 4833 9908
MORE DETAILSRelated Documents
Meeting Agenda
July 18, 2023
1:00 pm
Special Planning Commission Meeting July 18, 2023
Sebastopol Youth Annex
Special Planning Commission Meeting July 18, 2023
July 18 | 1:00 pm - 3:00 pm
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
Remote/Virtual Zoom Link: https://us02web.zoom.us/j/89069729119
Meeting ID: 890 6972 9119
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July 11, 2023
6:00 pm
Planning Commission Meeting July 11, 2023
Sebastopol Youth Annex
Planning Commission Meeting July 11, 2023
July 11 | 6:00 pm - 9:00 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
Remote/Virtual Zoom Link: https://us02web.zoom.us/j/84910581367
Meeting ID: 849 1058 1367
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July 11, 2023
3:00 pm
Climate Action Committee Meeting July 11, 2023
Sebastopol Youth Annex
Climate Action Committee Meeting July 11, 2023
July 11 | 3:00 pm - 5:00 am
Hybrid Meeting
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Meeting ID: 851 4152 6186
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July 04, 2023
6:00 pm
*CANCELED* City Council Meeting July 4, 2023
Canceled
*CANCELED* City Council Meeting July 4, 2023
July 04 | 6:00 pm
*CANCELED*
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