Agenda Review Committee
PURPOSE:
To establish guidelines for City Council Agenda Preparation and Placement of Items on an Agenda.
POLICY:
It shall be a policy of the City of Sebastopol to follow a prescribed procedure regarding the preparation and placement of items on a City Council Agenda.
COMMITTEE MAKE UP:
The Agenda Review Committee is comprised of the Mayor, the Vice Mayor, the City Manager, the City Attorney, the Assistant City Manager and the City Clerk. It shall be the responsibility of the Agenda Review Committee to prepare City Council agendas.
PROCEDURE:
Agendas shall be formatted as shown on the attached exhibit; however, the Agenda Review Committee has the authority to change the order of an agenda dependent upon projected length of an agenda item. At the City Council meeting, the Mayor may reorder items on the agenda to accommodate the public or to address other concerns.
The Agenda Review Committee shall be considered a standing committee and shall be subject to the requirements of the Brown Act. All meetings of the Agenda Review Committee shall be open and public, and all persons shall be permitted to attend any meeting of the Agenda Review Committee.
Upon completion of the preliminary agenda, the City Clerk shall forward DRAFT forward agenda/calendars to the City Council and Department Heads for information within 48 hours of completion of the preliminary agenda.
The order of specific public hearing and business items is determined by the Agenda Review Committee based upon anticipated public interest, participation of paid consultants, implementation urgency/time sensitivity, and other related considerations.
In preparing the agenda, the Agenda Review Committee shall review requested agenda items for possible Council meeting date. The deadline for finalizing the agenda shall be no later than Thursday (12 calendar days prior to the City Council Meeting date) unless an item determined necessary for that agenda is requested to be placed on the Agenda.
If an item is proposed to be placed on the agenda after finalization of an agenda, the request shall be submitted to the City Manager who may consult with the Mayor.
All draft staff reports with attachments are due to the City Clerk by 11:00 am on Tuesday, two weeks in advance of the scheduled meeting. Staff reports shall be in a standard format approved by the City Manager.
January 2024
Previous Month 
January 23, 2024
6:00 pm
Planning Commission Meeting January 23rd, 2024
Sebastopol Youth Annex
Planning Commission Meeting January 23rd, 2024
January 23 | 6:00 pm - 9:00 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
Remote/Virtual Zoom Link: https://us02web.zoom.us/j/87215443869
Meeting ID: 872 1544 3869
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Meeting ID: 872 1544 3869
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January 23, 2024
3:30 pm
Design Review/ Tree Board Meeting January 23, 2024
Sebastopol Youth Annex
Design Review/ Tree Board Meeting January 23, 2024
January 23 | 3:30 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
Remote/Virtual Zoom Link: https://us02web.zoom.us/j/83819629665
Meeting ID: 838 1962 9665
Passcode: 194116
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Meeting ID: 838 1962 9665
Passcode: 194116
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MORE DETAILSJanuary 17, 2024
9:00 am
Agenda Review Committee Meeting of January 17, 2024
City Hall
Agenda Review Committee Meeting of January 17, 2024
January 17 | 9:00 am
Discussion of Upcoming City Council Agendas/Forward Calendars
MORE DETAILSRelated Documents
Meeting Agenda
January 16, 2024
6:00 pm
City Council Meeting January 16, 2024
Sebastopol Youth Annex
City Council Meeting January 16, 2024
January 16 | 6:00 pm
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
Topic: City Council Meeting – January 16, 2024
Time: Jan 16, 2024 06:00 PM Pacific Time (US and Canada)
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Meeting ID: 838 5300 1830
Passcode: 770806
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January 16, 2024
1:00 pm
Public Arts Committee Special Meeting January 16th, 2024
Sebastopol Center for the Arts, Fireside Room; 282 S High St
Public Arts Committee Special Meeting January 16th, 2024
January 16 | 1:00 pm - 3:00 pm
In-person Meeting
In Person Location: Sebastopol Center of the Arts, Fireside Room
282 S High St, Sebastopol, CA 95472
MORE DETAILS
January 09, 2024
6:00 pm
Planning Commission Meeting January 9th, 2024
Sebastopol Youth Annex
Planning Commission Meeting January 9th, 2024
January 09 | 6:00 pm - 9:00 pm
POSTPONED TO JANUARY 23rd, 2024.
The same meeting information will be used for the upcoming January 23rd meeting.
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
Remote/Virtual Zoom Link: https://us02web.zoom.us/j/87215443869
Meeting ID: 872 1544 3869
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Related Documents
Meeting Agenda
January 09, 2024
3:00 pm
Climate Action Committee Meeting January 9, 2024
Sebastopol Youth Annex
Climate Action Committee Meeting January 9, 2024
January 09 | 3:00 pm - 5:00 pm
Starting February 13th, 2024.
Climate Action Committee Meeting February 13, 2024 – City of Sebastopol, California
MORE DETAILSJanuary 09, 2024
1:00 pm
Public Arts Committee Meeting January 9th, 2024
Sebastopol Youth Annex
Public Arts Committee Meeting January 9th, 2024
January 09 | 1:00 pm - 3:00 pm
CANCELLED
MORE DETAILSJanuary 03, 2024
10:30 am
Budget Committee Meeting January 3, 2024
City Hall
Budget Committee Meeting January 3, 2024
January 03 | 10:30 am - 12:00 pm
BUDGET COMMITTEE
Meeting to be held in Person and Virtual /Remote Participation
Zoom Link is to be used for providing public comment or viewing of Meeting. A video of the meeting will be uploaded to the City website within 48 hours of conclusion of the meeting.
In Person Location: Sebastopol City Hall, 7120 Bodega Ave, Sebastopol, CA 95472
Remote/Virtual Zoom Link:
To participate, please use the zoom option or telephone option listed below.
Topic: Budget Committee Meeting – January 3, 2024
Time: Jan 3, 2024 10:30 AM Pacific Time (US and Canada)
Join Zoom Meeting
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Meeting ID: 810 8301 7681
Passcode: 761194
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Meeting ID: 810 8301 7681
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Related Documents
Meeting Agenda
January 03, 2024
9:00 am
Agenda Review Committee Meeting of January 3, 2024
City Hall
Agenda Review Committee Meeting of January 3, 2024
January 03 | 9:00 am
Meeting to Discuss Forward Agendas for City Council Meetings
MORE DETAILSRelated Documents
Meeting Agenda
January 02, 2024
12:00 am
January 2, 2024 City Council Meeting Cancellation
City Hall
January 2, 2024 City Council Meeting Cancellation
January 02 | 12:00 am
MORE DETAILSRelated Documents
Meeting Agenda
