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Agenda Review Committee

PURPOSE:

To establish guidelines for City Council Agenda Preparation and Placement of Items on an Agenda.

POLICY:

It shall be a policy of the City of Sebastopol to follow a prescribed procedure regarding the preparation and placement of items on a City Council Agenda.

COMMITTEE MAKE UP:

The Agenda Review Committee is comprised of the Mayor, the Vice Mayor, the City Manager, the City Attorney, the Assistant City Manager and the City Clerk. It shall be the responsibility of the Agenda Review Committee to prepare City Council agendas.

PROCEDURE:

Agendas shall be formatted as shown on the attached exhibit; however, the Agenda Review Committee has the authority to change the order of an agenda dependent upon projected length of an agenda item. At the City Council meeting, the Mayor may reorder items on the agenda to accommodate the public or to address other concerns.

The Agenda Review Committee shall be considered a standing committee and shall be subject to the requirements of the Brown Act. All meetings of the Agenda Review Committee shall be open and public, and all persons shall be permitted to attend any meeting of the Agenda Review Committee.

Upon completion of the preliminary agenda, the City Clerk shall forward DRAFT forward agenda/calendars to the City Council and Department Heads for information within 48 hours of completion of the preliminary agenda.

The order of specific public hearing and business items is determined by the Agenda Review Committee based upon anticipated public interest, participation of paid consultants, implementation urgency/time sensitivity, and other related considerations.

In preparing the agenda, the Agenda Review Committee shall review requested agenda items for possible Council meeting date. The deadline for finalizing the agenda shall be no later than Thursday (12 calendar days prior to the City Council Meeting date) unless an item determined necessary for that agenda is requested to be placed on the Agenda.

If an item is proposed to be placed on the agenda after finalization of an agenda, the request shall be submitted to the City Manager who may consult with the Mayor.

All draft staff reports with attachments are due to the City Clerk by 11:00 am on Tuesday, two weeks in advance of the scheduled meeting. Staff reports shall be in a standard format approved by the City Manager.

PDFUpcoming City Council Meeting Agenda Summary

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June 2023

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Tuesday
June 27, 2023
6:00 pm

City Council Special Meeting June 27, 2023

Sebastopol Youth Annex

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City Council Special Meeting June 27, 2023

June 27 | 6:00 pm

CONTINUATION OF CITY FY 23 24 BUDGET

Special Meeting Start Time:      6:00 pm
The City Council Regular Meeting will be held in Person and Virtual /Remote Participation.
In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472.
Remote/Virtual Participation:  Zoom Link is to be used for providing public comment/Live Stream is utilized for viewing only of Meeting.
City Council is inviting you to a scheduled Zoom meeting.
Topic: City Council Special Meeting
Time: Jun 27, 2023 06:00 PM Pacific Time (US and Canada)
Join Zoom Meeting
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Meeting ID: 863 2348 3912
Passcode: 557276
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Meeting ID: 863 2348 3912
Passcode: 557276
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pdfMeeting Agenda
Tuesday
June 27, 2023
6:00 pm

*CANCELED* Planning Commission Meeting June 27, 2023

Canceled

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*CANCELED* Planning Commission Meeting June 27, 2023

June 27 | 6:00 pm - 9:00 pm

*CANCELED*

Hybrid Meeting

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Tuesday
June 27, 2023
3:30 pm

Design Review/ Tree Board Meeting June 27, 2023

Sebastopol Youth Annex

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Design Review/ Tree Board Meeting June 27, 2023

June 27 | 3:30 pm

Hybrid Meeting

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pdfMeeting Agenda pdfMeeting Agenda pdfAgenda Minutes
Tuesday
June 20, 2023
6:00 pm

City Council Meeting June 20, 2023

Sebastopol Youth Annex

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City Council Meeting June 20, 2023

June 20 | 6:00 pm

Regular Meeting Start Time:      6:00 pm

The City Council Regular Meeting will be held in Person and Virtual /Remote Participation.

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472.

Remote/Virtual Participation:  Zoom Link is to be used for providing public comment/Live Stream is utilized for viewing only of Meeting.

Topic: City Council Meeting – June 20, 2023

Time: Jun 20, 2023 06:00 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/85134253722?pwd=c1lEZXZsM0ZyUDJwQTVzNjMxUzBQUT09

Meeting ID: 851 3425 3722

Passcode: 610000

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Meeting ID: 851 3425 3722

Passcode: 610000

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pdfMeeting Agenda
Tuesday
June 13, 2023
6:00 pm

Planning Commission Meeting June 13, 2023

Sebastopol Youth Annex

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Planning Commission Meeting June 13, 2023

June 13 | 6:00 pm - 9:00 pm

Hybrid Meeting

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pdfMeeting Agenda pdfMeeting Agenda pdfAgenda Minutes
Tuesday
June 13, 2023
3:00 pm

Climate Action Committee Meeting June 13, 2023

Sebastopol Youth Annex

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Climate Action Committee Meeting June 13, 2023

June 13 | 3:00 pm - 5:00 am

Hybrid Meeting

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pdfMeeting Agenda
Wednesday
June 07, 2023
1:30 pm

Special Public Art Committee Meeting of June 7, 2023

In Person

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Special Public Art Committee Meeting of June 7, 2023

June 07 | 1:30 pm - 3:30 pm

This meeting will be IN PERSON ONLY AND WILL NOT BE RECORDED OR AVAILABLE VIA ZOOM.
Location: IN PERSON

  • Committee is meeting at Ives Park Community Sculpture Garden, 2064 Highway 116, Sebastopol, CA 95472.
  • Committee will also be touring Ned Kahn’s studio.

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pdfMeeting Agenda pdfMeeting Agenda pdfAgenda Minutes
Tuesday
June 06, 2023
6:00 pm

City Council Meeting June 6, 2023

Sebastopol Youth Annex

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City Council Meeting June 6, 2023

June 06 | 6:00 pm

The City Council Regular Meeting will be held in Person and Virtual /Remote Participation.
In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472.
Remote/Virtual Participation:  Zoom Link is to be used for providing public comment/Live Stream is utilized for viewing only of Meeting.
Join Zoom Meeting
https://us02web.zoom.us/j/89881633705?pwd=NEU4RzhLYXhmNlN1cGI1dk5QUjJmUT09
Meeting ID: 898 8163 3705
Passcode: 684310
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+16694449171,,89881633705#,,,,*684310# US
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+1 669 900 6833 US (San Jose)
+1 669 444 9171 US
+1 719 359 4580 US
Passcode: 684310
Find your local number: https://us02web.zoom.us/u/kpEX7IKyf
Date: Tuesday, 06 June 2023

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pdfMeeting Agenda
Monday
June 05, 2023
1:00 pm

*CANCELED* Budget Committee Meeting – June 5, 2023

Canceled

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*CANCELED* Budget Committee Meeting – June 5, 2023

June 05 | 1:00 pm

**CANCELED**

Topic: FY23-24 Budget Committee

Time: Jun 5, 2023 01:00 PM Pacific Time (US and Canada)

Join Zoom Meeting

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Meeting ID: 835 2429 9912

Passcode: 986630

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