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Agenda Review Committee

PURPOSE:

To establish guidelines for City Council Agenda Preparation and Placement of Items on an Agenda.

POLICY:

It shall be a policy of the City of Sebastopol to follow a prescribed procedure regarding the preparation and placement of items on a City Council Agenda.

COMMITTEE MAKE UP:

The Agenda Review Committee is comprised of the Mayor, the Vice Mayor, the City Manager, the City Attorney, the Assistant City Manager and the City Clerk. It shall be the responsibility of the Agenda Review Committee to prepare City Council agendas.

PROCEDURE:

Agendas shall be formatted as shown on the attached exhibit; however, the Agenda Review Committee has the authority to change the order of an agenda dependent upon projected length of an agenda item. At the City Council meeting, the Mayor may reorder items on the agenda to accommodate the public or to address other concerns.

The Agenda Review Committee shall be considered a standing committee and shall be subject to the requirements of the Brown Act. All meetings of the Agenda Review Committee shall be open and public, and all persons shall be permitted to attend any meeting of the Agenda Review Committee.

Upon completion of the preliminary agenda, the City Clerk shall forward DRAFT forward agenda/calendars to the City Council and Department Heads for information within 48 hours of completion of the preliminary agenda.

The order of specific public hearing and business items is determined by the Agenda Review Committee based upon anticipated public interest, participation of paid consultants, implementation urgency/time sensitivity, and other related considerations.

In preparing the agenda, the Agenda Review Committee shall review requested agenda items for possible Council meeting date. The deadline for finalizing the agenda shall be no later than Thursday (12 calendar days prior to the City Council Meeting date) unless an item determined necessary for that agenda is requested to be placed on the Agenda.

If an item is proposed to be placed on the agenda after finalization of an agenda, the request shall be submitted to the City Manager who may consult with the Mayor.

All draft staff reports with attachments are due to the City Clerk by 11:00 am on Tuesday, two weeks in advance of the scheduled meeting. Staff reports shall be in a standard format approved by the City Manager.

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December 2024

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Monday
December 30, 2024
11:30 am

Agenda Review Committee Meeting of Monday December 30, 2024

City Hall

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Agenda Review Committee Meeting of Monday December 30, 2024

December 30 | 11:30 am
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pdfMeeting Agenda
Monday
December 30, 2024
10:00 am

Budget Committee Meeting of December 30, 2024

City Hall

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Budget Committee Meeting of December 30, 2024

December 30 | 10:00 am

Topic: Budget Committee Meeting
Time: Dec 30, 2024 10:00 AM Pacific Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/87034675674

Meeting ID: 870 3467 5674
Passcode: 489231

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Meeting ID: 870 3467 5674
Passcode: 489231

Find your local number: https://us02web.zoom.us/u/kcxaRU9r1a

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Tuesday
December 24, 2024
6:00 pm

Planning Commission Meeting December 24, 2024

Sebastopol Youth Annex

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Planning Commission Meeting December 24, 2024

December 24 | 6:00 pm - 9:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

Remote/Virtual Zoom Link: https://us02web.zoom.us/j/

Meeting ID:

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Tuesday
December 24, 2024
3:30 pm

Design Review/ Tree Board Meeting December 24, 2024

Sebastopol Youth Annex

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Design Review/ Tree Board Meeting December 24, 2024

December 24 | 3:30 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

Remote/Virtual Zoom Link: https://us02web.zoom.us/j/

Meeting ID:

Passcode:

One tap mobile
+16699006833,,84910581367# US (San Jose)
+16694449171,,84910581367# US

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Friday
December 20, 2024
4:30 pm

City Council Special Meeting – Closed Session – Friday December 20, 2024 – 4:30 pm

City Hall

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City Council Special Meeting – Closed Session – Friday December 20, 2024 – 4:30 pm

December 20 | 4:30 pm
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pdfMeeting Agenda pdfAgenda Minutes
Tuesday
December 17, 2024
6:00 pm

City Council Meeting of Tuesday December 17 2024

Sebastopol Youth Annex

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City Council Meeting of Tuesday December 17 2024

December 17 | 6:00 pm
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pdfMeeting Agenda
Tuesday
December 17, 2024
5:00 pm

City Council Special Meeting of Tuesday December 17, 2024 – Brown Act Training

Sebastopol Youth Annex

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City Council Special Meeting of Tuesday December 17, 2024 – Brown Act Training

December 17 | 5:00 pm - 6:00 pm
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pdfMeeting Agenda pdfAgenda Minutes
Tuesday
December 17, 2024
2:00 pm

Design Review & Tree Board Special Meeting December 17th, 2024

Sebastopol Youth Annex

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Design Review & Tree Board Special Meeting December 17th, 2024

December 17 | 2:00 pm - 4:00 pm

 

Special Meeting

Time: 2:00pm – 4:00pm

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

https://us02web.zoom.us/j/84487079221

Meeting ID: 844 8707 9221
Passcode: 908548

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Tuesday
December 17, 2024
10:00 am

Budget Committee Meeting December 17, 2024

City Hall

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Budget Committee Meeting December 17, 2024

December 17 | 10:00 am

Meeting to be held in Person and Virtual /Remote Participation
Zoom Link is to be used for providing public comment or viewing of Meeting. A video of the meeting will be uploaded to the City website within 48 hours of conclusion of the meeting.
In Person Location: Sebastopol City Hall – 7120 Bodega Ave, Sebastopol, CA 95472
Remote/Virtual Zoom Link: To participate, please use the zoom option or telephone option listed below.
Topic: Budget Committee Meeting – December 17, 2024
Time: Dec 17, 2024 10:00 AM Pacific Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/89955722714
Meeting ID: 899 5572 2714
Passcode: 061904
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Monday
December 16, 2024
5:00 pm

City Council Special Meeting – Closed Session – Monday December 16, 2024

City Hall

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City Council Special Meeting – Closed Session – Monday December 16, 2024

December 16 | 5:00 pm
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pdfMeeting Agenda pdfAgenda Minutes
Tuesday
December 10, 2024
6:00 pm

Planning Commission Meeting December 10, 2024

Sebastopol Youth Annex

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Planning Commission Meeting December 10, 2024

December 10 | 6:00 pm - 9:00 pm

CANCELLED

 

 

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Tuesday
December 10, 2024
3:00 pm

Climate Action Committee Meeting December 10, 2024

Sebastopol Youth Annex

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Climate Action Committee Meeting December 10, 2024

December 10 | 3:00 pm - 5:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

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pdfMeeting Agenda pdfMeeting Agenda
Tuesday
December 10, 2024
1:00 pm

Public Arts Committee Meeting December 10, 2024

Sebastopol Youth Annex

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Public Arts Committee Meeting December 10, 2024

December 10 | 1:00 pm - 3:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

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Monday
December 09, 2024
5:00 pm

City Council Special Meeting Closed Session for Monday December 9, 2024

City Hall

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City Council Special Meeting Closed Session for Monday December 9, 2024

December 09 | 5:00 pm
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pdfMeeting Agenda pdfAgenda Minutes
Wednesday
December 04, 2024
9:30 am

Agenda Review Committee Meeting of Wednesday December 4, 2024

City Hall

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Agenda Review Committee Meeting of Wednesday December 4, 2024

December 04 | 9:30 am
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