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Agenda Review Committee

PURPOSE:

To establish guidelines for City Council Agenda Preparation and Placement of Items on an Agenda.

POLICY:

It shall be a policy of the City of Sebastopol to follow a prescribed procedure regarding the preparation and placement of items on a City Council Agenda.

COMMITTEE MAKE UP:

The Agenda Review Committee is comprised of the Mayor, the Vice Mayor, the City Manager, the City Attorney, the Assistant City Manager and the City Clerk. It shall be the responsibility of the Agenda Review Committee to prepare City Council agendas.

PROCEDURE:

Agendas shall be formatted as shown on the attached exhibit; however, the Agenda Review Committee has the authority to change the order of an agenda dependent upon projected length of an agenda item. At the City Council meeting, the Mayor may reorder items on the agenda to accommodate the public or to address other concerns.

The Agenda Review Committee shall be considered a standing committee and shall be subject to the requirements of the Brown Act. All meetings of the Agenda Review Committee shall be open and public, and all persons shall be permitted to attend any meeting of the Agenda Review Committee.

Upon completion of the preliminary agenda, the City Clerk shall forward DRAFT forward agenda/calendars to the City Council and Department Heads for information within 48 hours of completion of the preliminary agenda.

The order of specific public hearing and business items is determined by the Agenda Review Committee based upon anticipated public interest, participation of paid consultants, implementation urgency/time sensitivity, and other related considerations.

In preparing the agenda, the Agenda Review Committee shall review requested agenda items for possible Council meeting date. The deadline for finalizing the agenda shall be no later than Thursday (12 calendar days prior to the City Council Meeting date) unless an item determined necessary for that agenda is requested to be placed on the Agenda.

If an item is proposed to be placed on the agenda after finalization of an agenda, the request shall be submitted to the City Manager who may consult with the Mayor.

All draft staff reports with attachments are due to the City Clerk by 11:00 am on Tuesday, two weeks in advance of the scheduled meeting. Staff reports shall be in a standard format approved by the City Manager.

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December 2023

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Tuesday
December 26, 2023
6:00 pm

Planning Commission Meeting December 26, 2023

Sebastopol Youth Annex

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Planning Commission Meeting December 26, 2023

December 26 | 6:00 pm - 9:00 pm

CANCELLED

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pdfMeeting Agenda
Tuesday
December 26, 2023
3:30 pm

Design Review/ Tree Board Meeting December 26, 2023

Sebastopol Youth Annex

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Design Review/ Tree Board Meeting December 26, 2023

December 26 | 3:30 pm

CANCELLED

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pdfMeeting Agenda
Wednesday
December 20, 2023
9:00 am

Agenda Review Committee Meeting of December 20, 2023

City Hall

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Agenda Review Committee Meeting of December 20, 2023

December 20 | 9:00 am

AGENDA REVIEW COMMITTEE MEETING; REVIEW OF FORWARD CITY COUNCIL AGENDAS

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Tuesday
December 19, 2023
6:00 pm

City Council Meeting December 19, 2023

Sebastopol Youth Annex

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City Council Meeting December 19, 2023

December 19 | 6:00 pm

In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472 Remote/Virtual Zoom Link: (see below Join Meeting Link)

City Council is inviting you to a scheduled Zoom meeting.

Topic: City Council Meeting – December 19, 2023
Time: Dec 19, 2023 06:00 PM Pacific Time (US and Canada)
Join Zoom Meeting: https://us02web.zoom.us/j/89156729445?pwd=SmtJVWhpWm9mbUZHZmRMOU1ESjRuQT09 Meeting ID: 891 5672 9445
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Tuesday
December 19, 2023
3:30 pm

Design Review/ Tree Board Special Meeting December 19th, 2023

Sebastopol Youth Annex

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Design Review/ Tree Board Special Meeting December 19th, 2023

December 19 | 3:30 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

Remote/Virtual Zoom Link: https://us02web.zoom.us/j/89451971102

Meeting ID: 894 5197 1102

Passcode: 791432

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Tuesday
December 12, 2023
6:00 pm

Planning Commission Meeting December 12, 2023

Sebastopol Youth Annex

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Planning Commission Meeting December 12, 2023

December 12 | 6:00 pm - 9:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

Remote/Virtual Zoom Link: https://us02web.zoom.us/j/89211600494

Meeting ID: 892 1160 0494

Passcode: 823358
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Tuesday
December 12, 2023
3:00 pm

Climate Action Committee Meeting December 12, 2023

Sebastopol Youth Annex

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Climate Action Committee Meeting December 12, 2023

December 12 | 3:00 pm - 5:00 am

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

Remote/Virtual Zoom Link: https://us02web.zoom.us/j/89048999439

Meeting ID: 890 4899 9439

Passcode: 718734
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Tuesday
December 12, 2023
1:00 pm

Public Art Committee Meeting December 12, 2023

Sebastopol Youth Annex

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Public Art Committee Meeting December 12, 2023

December 12 | 1:00 pm - 3:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

Remote/Virtual Zoom Link: https://us02web.zoom.us/j/85851850017

Meeting ID: 858 5185 0017

Passcode: 258562

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Tuesday
December 12, 2023
10:30 am

Environmental Review Committee Meeting December 12th, 2023

City Hall

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Environmental Review Committee Meeting December 12th, 2023

December 12 | 10:30 am - 11:00 am
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pdfMeeting Agenda pdfMeeting Agenda
Tuesday
December 12, 2023
9:00 am

Environmental Review Committee Meeting November 28th, 2023

City Hall

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Environmental Review Committee Meeting November 28th, 2023

December 12 | 9:00 am - 10:00 am
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Wednesday
December 06, 2023
2:00 pm

Budget Committee Meeting December 6, 2023

City Hall

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Budget Committee Meeting December 6, 2023

December 06 | 2:00 pm - 4:00 pm

BUDGET COMMITTEE

Meeting to be held in Person and Virtual /Remote Participation
Zoom Link is to be used for providing public comment or viewing of Meeting. A video of the meeting will be uploaded to the City website within 48 hours of conclusion of the meeting.
In Person Location: Sebastopol City Hall, 7120 Bodega Ave, Sebastopol, CA 95472
Remote/Virtual Zoom Link:
To participate, please use the zoom option or telephone option listed below.
Topic: Budget Committee Meeting
Time: Dec 6, 2023 02:00 PM Pacific Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/87675321564?pwd=SjBpV0RZTXRESlZIbUNJMXVhVFBHUT09
Meeting ID: 876 7532 1564
Passcode: 372781
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pdfMeeting Agenda
Wednesday
December 06, 2023
9:00 am

Agenda Review Committee Meeting of December 6, 2023

City Hall

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Agenda Review Committee Meeting of December 6, 2023

December 06 | 9:00 am

Agenda Review Committee Meeting; Review of Forward City Council Agendas

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pdfMeeting Agenda
Tuesday
December 05, 2023
6:00 pm

City Council Meeting December 5, 2023

Sebastopol Youth Annex

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City Council Meeting December 5, 2023

December 05 | 6:00 pm

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

Remote/Virtual Zoom Link: (see below Join Meeting Link)

City Council is inviting you to a scheduled Zoom meeting.

Topic: City Council Meeting – December 5, 2023

Time: Dec 5, 2023 06:00 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/81072412484?pwd=OWswUXFULzJGU2RhT0pkNHJ5TTk4QT09

Meeting ID: 810 7241 2484

Passcode: 977050

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Meeting ID: 810 7241 2484

Passcode: 977050

Find your local number: https://us02web.zoom.us/u/keCF8CIY8d

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