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Agenda Review Committee

PURPOSE:

To establish guidelines for City Council Agenda Preparation and Placement of Items on an Agenda.

POLICY:

It shall be a policy of the City of Sebastopol to follow a prescribed procedure regarding the preparation and placement of items on a City Council Agenda.

COMMITTEE MAKE UP:

The Agenda Review Committee is comprised of the Mayor, the Vice Mayor, the City Manager, the City Attorney, the Assistant City Manager and the City Clerk. It shall be the responsibility of the Agenda Review Committee to prepare City Council agendas.

PROCEDURE:

Agendas shall be formatted as shown on the attached exhibit; however, the Agenda Review Committee has the authority to change the order of an agenda dependent upon projected length of an agenda item. At the City Council meeting, the Mayor may reorder items on the agenda to accommodate the public or to address other concerns.

The Agenda Review Committee shall be considered a standing committee and shall be subject to the requirements of the Brown Act. All meetings of the Agenda Review Committee shall be open and public, and all persons shall be permitted to attend any meeting of the Agenda Review Committee.

Upon completion of the preliminary agenda, the City Clerk shall forward DRAFT forward agenda/calendars to the City Council and Department Heads for information within 48 hours of completion of the preliminary agenda.

The order of specific public hearing and business items is determined by the Agenda Review Committee based upon anticipated public interest, participation of paid consultants, implementation urgency/time sensitivity, and other related considerations.

In preparing the agenda, the Agenda Review Committee shall review requested agenda items for possible Council meeting date. The deadline for finalizing the agenda shall be no later than Thursday (12 calendar days prior to the City Council Meeting date) unless an item determined necessary for that agenda is requested to be placed on the Agenda.

If an item is proposed to be placed on the agenda after finalization of an agenda, the request shall be submitted to the City Manager who may consult with the Mayor.

All draft staff reports with attachments are due to the City Clerk by 11:00 am on Tuesday, two weeks in advance of the scheduled meeting. Staff reports shall be in a standard format approved by the City Manager.

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October 2025

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Tuesday
October 28, 2025
6:00 pm

Planning Commission Meeting October 28, 2025

Sebastopol Youth Annex

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Planning Commission Meeting October 28, 2025

October 28 | 6:00 pm - 9:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

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pdfMeeting Agenda
Tuesday
October 28, 2025
5:00 pm

Special Planning Commission Meeting October 28, 2025

Sebastopol Regional Library

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Special Planning Commission Meeting October 28, 2025

October 28 | 5:00 pm - 7:00 pm

Starting Location

  • Time: 5:00 pm
  • Address: Front of Sebastopol Regional Library, 7140 Bodega Avenue, Sebastopol CA 95472
    • Meeting on the High Street side

Ending Location

  • Time: 7pm
  • Address: Front of Sebastopol Regional Library, 7140 Bodega Avenue, Sebastopol CA 95472

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pdfMeeting Agenda
Tuesday
October 28, 2025
3:30 pm

Design Review/ Tree Board Meeting October 28, 2025

Sebastopol Youth Annex

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Design Review/ Tree Board Meeting October 28, 2025

October 28 | 3:30 pm - 5:30 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

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pdfMeeting Agenda
Wednesday
October 22, 2025
10:30 am

Agenda Review Committee Meeting-Wednesday October 22 2025

City Hall

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Agenda Review Committee Meeting-Wednesday October 22 2025

October 22 | 10:30 am
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pdfMeeting Agenda
Tuesday
October 21, 2025
6:00 pm

City Council Meeting October 21, 2025

Sebastopol Youth Annex

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City Council Meeting October 21, 2025

October 21 | 6:00 pm

 

 

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pdfMeeting Agenda pdfAgenda Minutes
Tuesday
October 21, 2025
9:00 am

Building the Commons: Oversight Committee Meeting of Tuesday October 21, 2025

City Hall

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Building the Commons: Oversight Committee Meeting of Tuesday October 21, 2025

October 21 | 9:00 am
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pdfMeeting Agenda pdfAgenda Minutes
Monday
October 20, 2025
5:00 pm

City Council Special Meeting – Closed Session – Meeting of Monday October 20 2025 5:00 pm

City Hall

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City Council Special Meeting – Closed Session – Meeting of Monday October 20 2025 5:00 pm

October 20 | 5:00 pm
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pdfMeeting Agenda pdfAgenda Minutes
Tuesday
October 14, 2025
6:00 pm

Planning Commission Meeting October 14, 2025

Sebastopol Youth Annex

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Planning Commission Meeting October 14, 2025

October 14 | 6:00 pm - 9:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

One tap mobile
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+16699006833,,81971690542#,,,,*317433# US (San Jose)

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• +1 669 444 9171 US

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pdfMeeting Agenda
Tuesday
October 14, 2025
3:30 pm

Climate Action Committee Meeting October 14, 2025

City Hall

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Climate Action Committee Meeting October 14, 2025

October 14 | 3:30 pm - 5:00 pm

Hybrid Meeting

In Person Location:  Sebastopol City Hall Conference Room, 7120 Bodega Ave, Sebastopol, CA  95472

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• +1 669 444 9171 US

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pdfMeeting Agenda
Tuesday
October 14, 2025
10:00 am

Budget Committee Meeting of October 14, 2025

City Hall

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Budget Committee Meeting of October 14, 2025

October 14 | 10:00 am

Meeting to be held in Person and Virtual /Remote Participation
Zoom Link is to be used for providing public comment or viewing of Meeting. A video of the meeting will be uploaded to the City website within 48 hours of conclusion of the meeting.
In Person Location: Sebastopol City Hall – 7120 Bodega Ave, Sebastopol, CA 95472
Remote/Virtual Zoom Link: To participate, please use the zoom option or telephone option listed below.
Topic: Budget Committee Meeting
Time: October 14, 2025 10:00AM Pacific Time (US and Canada)

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pdfMeeting Agenda pdfMeeting Agenda
Monday
October 13, 2025
10:00 am

Special City Council Meeting of Monday October 13, 2025 – Interviews with Recruiting Firms for City Manager Recruitment Services – In Person Only

City Hall

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Special City Council Meeting of Monday October 13, 2025 – Interviews with Recruiting Firms for City Manager Recruitment Services – In Person Only

October 13 | 10:00 am
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pdfMeeting Agenda pdfAgenda Minutes
Wednesday
October 08, 2025
10:30 am

Agenda Review Committee Meeting of Wednesday October 8, 2025

City Hall

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Agenda Review Committee Meeting of Wednesday October 8, 2025

October 08 | 10:30 am
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pdfMeeting Agenda
Tuesday
October 07, 2025
6:00 pm

City Council Meeting October 7, 2025

Sebastopol Youth Annex

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City Council Meeting October 7, 2025

October 07 | 6:00 pm

 

 

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pdfMeeting Agenda pdfAgenda Minutes
Tuesday
October 07, 2025
10:00 am

Building the Commons: Oversight Committee Meeting of Tuesday October 7, 2025

City Hall

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Building the Commons: Oversight Committee Meeting of Tuesday October 7, 2025

October 07 | 10:00 am
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pdfMeeting Agenda
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