Agenda Review Committee
PURPOSE:
To establish guidelines for City Council Agenda Preparation and Placement of Items on an Agenda.
POLICY:
It shall be a policy of the City of Sebastopol to follow a prescribed procedure regarding the preparation and placement of items on a City Council Agenda.
COMMITTEE MAKE UP:
The Agenda Review Committee is comprised of the Mayor, the Vice Mayor, the City Manager, the City Attorney, the Assistant City Manager and the City Clerk. It shall be the responsibility of the Agenda Review Committee to prepare City Council agendas.
PROCEDURE:
Agendas shall be formatted as shown on the attached exhibit; however, the Agenda Review Committee has the authority to change the order of an agenda dependent upon projected length of an agenda item. At the City Council meeting, the Mayor may reorder items on the agenda to accommodate the public or to address other concerns.
The Agenda Review Committee shall be considered a standing committee and shall be subject to the requirements of the Brown Act. All meetings of the Agenda Review Committee shall be open and public, and all persons shall be permitted to attend any meeting of the Agenda Review Committee.
Upon completion of the preliminary agenda, the City Clerk shall forward DRAFT forward agenda/calendars to the City Council and Department Heads for information within 48 hours of completion of the preliminary agenda.
The order of specific public hearing and business items is determined by the Agenda Review Committee based upon anticipated public interest, participation of paid consultants, implementation urgency/time sensitivity, and other related considerations.
In preparing the agenda, the Agenda Review Committee shall review requested agenda items for possible Council meeting date. The deadline for finalizing the agenda shall be no later than Thursday (12 calendar days prior to the City Council Meeting date) unless an item determined necessary for that agenda is requested to be placed on the Agenda.
If an item is proposed to be placed on the agenda after finalization of an agenda, the request shall be submitted to the City Manager who may consult with the Mayor.
All draft staff reports with attachments are due to the City Clerk by 11:00 am on Tuesday, two weeks in advance of the scheduled meeting. Staff reports shall be in a standard format approved by the City Manager.
October 2023
Previous Month 
October 30, 2023
6:00 pm
City Council Closed Session – Special Meeting of Monday October 30, 2023
City Hall
City Council Closed Session – Special Meeting of Monday October 30, 2023
October 30 | 6:00 pm
City Council Closed Session
MORE DETAILSOctober 26, 2023
1:30 pm
Budget Committee Meeting October 26, 2023
City Hall
Budget Committee Meeting October 26, 2023
October 26 | 1:30 pm - 3:30 pm
BUDGET COMMITTEE
Meeting to be held in Person and Virtual /Remote Participation
Zoom Link is to be used for providing public comment or viewing of Meeting. A video of the meeting will be uploaded to the City website within 48 hours of conclusion of the meeting.
In Person Location: Sebastopol City Hall, 7120 Bodega Ave, Sebastopol, CA 95472
Remote/Virtual Zoom Link:
To participate, please use the zoom option or telephone option listed below.
Topic: Budget Committee – Continued Discussion of Revenue Enhancement Options
Time: Oct 26, 2023 01:30 PM Pacific Time (US and Canada)
Topic: Budget Committee Meeting
Time: Oct 26, 2023 01:30 PM Pacific Time (US and Canada)
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Meeting ID: 813 8034 4284
Passcode: 712169
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Related Documents
Meeting Agenda
October 26, 2023
7:30 am
City Council Closed Session – Special Meeting of Thursday October 26, 2023
City Hall
City Council Closed Session – Special Meeting of Thursday October 26, 2023
October 26 | 7:30 am
City Council Closed Session
MORE DETAILSOctober 24, 2023
6:00 pm
Planning Commission Meeting October 24, 2023
Sebastopol Youth Annex
Planning Commission Meeting October 24, 2023
October 24 | 6:00 pm - 9:00 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
Remote/Virtual Zoom Link: https://us02web.zoom.us/j/85293433346
Meeting ID: 852 9343 3346
Passcode: 899343
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October 24, 2023
3:30 pm
Design Review/ Tree Board Meeting October 24, 2023
Sebastopol Youth Annex
Design Review/ Tree Board Meeting October 24, 2023
October 24 | 3:30 pm
Hybrid Meeting
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Meeting ID:862 5136 2406
Passcode: 264725
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October 23, 2023
6:00 pm
City Council Closed Session – Monday October 23 2023
City Hall
October 18, 2023
9:00 am
Agenda Review Committee Meeting
City Hall
October 17, 2023
6:00 pm
City Council Meeting October 17, 2023
Sebastopol Youth Annex
City Council Meeting October 17, 2023
October 17 | 6:00 pm
Topic: City Council Meeting – October 17, 2023
Time: Oct 17, 2023 06:00 PM Pacific Time (US and Canada)
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Meeting ID: 819 2418 9598
Passcode: 870931
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Meeting ID: 819 2418 9598
Passcode: 870931
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October 17, 2023
2:00 pm
Special Design Review/ Tree Board Meeting October 17, 2023
Sebastopol Youth Annex
Special Design Review/ Tree Board Meeting October 17, 2023
October 17 | 2:00 pm
Hybrid Meeting
Join Zoom Meeting
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Meeting ID: 844 8771 8512
Passcode:489763
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October 17, 2023
10:30 am
City Council Special Meeting Closed Session
Sebastopol Community Center Green Room
City Council Special Meeting Closed Session
October 17 | 10:30 am
MORE DETAILSRelated Documents
Meeting Agenda
October 11, 2023
9:00 am
Budget Committee Meeting October 11, 2023
City Hall
Budget Committee Meeting October 11, 2023
October 11 | 9:00 am - 12:00 pm
BUDGET COMMITTEE
Meeting to be held in Person and Virtual /Remote Participation
Zoom Link is to be used for providing public comment or viewing of Meeting. A video of the meeting will be uploaded to the City website within 48 hours of conclusion of the meeting.
In Person Location: Sebastopol City Hall, 7120 Bodega Ave, Sebastopol, CA 95472
Remote/Virtual Zoom Link:
To participate, please use the zoom option or telephone option listed below.
Ana Kwong is inviting you to a scheduled Zoom meeting.
Topic: Budget Committee Discussion – Fiscal Sustainability Part 3
Time: Oct 11, 2023 09:00 AM Pacific Time (US and Canada)
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Meeting ID: 874 2345 9892
Passcode: 190140
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Related Documents
Meeting Agenda
October 10, 2023
6:00 pm
Planning Commission Meeting October 10, 2023
Sebastopol Youth Annex
Planning Commission Meeting October 10, 2023
October 10 | 6:00 pm - 9:00 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
Remote/Virtual Zoom Link: https://us02web.zoom.us/j/89798955383
Meeting ID: 897 9895 5383
Passcode: 994047
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October 10, 2023
3:00 pm
Special Climate Action Committee Meeting October 10, 2023
Sebastopol Youth Annex
Special Climate Action Committee Meeting October 10, 2023
October 10 | 3:00 pm - 6:00 pm
Location:
This City meeting will be held at the Sebastopol Youth Annex’s Green Room at 425 Morris St, Sebastopol, CA.
MORE DETAILSOctober 10, 2023
1:00 pm
Public Art Committee Meeting October 10, 2023
Sebastopol Youth Annex
Public Art Committee Meeting October 10, 2023
October 10 | 1:00 pm - 2:50 pm
Hybrid Meeting
Join Zoom Meeting
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Meeting ID: 858 5185 0017
Passcode: 258562
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Related Documents
Meeting Agenda
October 03, 2023
6:00 pm
City Council Meeting October 3, 2023
Sebastopol Youth Annex
City Council Meeting October 3, 2023
October 03 | 6:00 pm
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
Remote/Virtual Zoom Link: (see below Join Meeting Link)
Topic: City Council Meeting – October 3, 2023
Time: Oct 3, 2023 06:00 PM Pacific Time (US and Canada)
Join Zoom Meeting
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Meeting ID: 897 0934 5892
Passcode: 823738
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Meeting ID: 897 0934 5892
Passcode: 823738
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MORE DETAILS
