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Agenda Review Committee

PURPOSE:

To establish guidelines for City Council Agenda Preparation and Placement of Items on an Agenda.

POLICY:

It shall be a policy of the City of Sebastopol to follow a prescribed procedure regarding the preparation and placement of items on a City Council Agenda.

COMMITTEE MAKE UP:

The Agenda Review Committee is comprised of the Mayor, the Vice Mayor, the City Manager, the City Attorney, the Assistant City Manager and the City Clerk. It shall be the responsibility of the Agenda Review Committee to prepare City Council agendas.

PROCEDURE:

Agendas shall be formatted as shown on the attached exhibit; however, the Agenda Review Committee has the authority to change the order of an agenda dependent upon projected length of an agenda item. At the City Council meeting, the Mayor may reorder items on the agenda to accommodate the public or to address other concerns.

The Agenda Review Committee shall be considered a standing committee and shall be subject to the requirements of the Brown Act. All meetings of the Agenda Review Committee shall be open and public, and all persons shall be permitted to attend any meeting of the Agenda Review Committee.

Upon completion of the preliminary agenda, the City Clerk shall forward DRAFT forward agenda/calendars to the City Council and Department Heads for information within 48 hours of completion of the preliminary agenda.

The order of specific public hearing and business items is determined by the Agenda Review Committee based upon anticipated public interest, participation of paid consultants, implementation urgency/time sensitivity, and other related considerations.

In preparing the agenda, the Agenda Review Committee shall review requested agenda items for possible Council meeting date. The deadline for finalizing the agenda shall be no later than Thursday (12 calendar days prior to the City Council Meeting date) unless an item determined necessary for that agenda is requested to be placed on the Agenda.

If an item is proposed to be placed on the agenda after finalization of an agenda, the request shall be submitted to the City Manager who may consult with the Mayor.

All draft staff reports with attachments are due to the City Clerk by 11:00 am on Tuesday, two weeks in advance of the scheduled meeting. Staff reports shall be in a standard format approved by the City Manager.

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September 2024

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Tuesday
September 24, 2024
6:00 pm

Planning Commission Meeting September 24, 2024

Sebastopol Youth Annex

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Planning Commission Meeting September 24, 2024

September 24 | 6:00 pm - 9:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

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Tuesday
September 24, 2024
3:30 pm

Design Review/ Tree Board Meeting September 24, 2024

Sebastopol Youth Annex

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Design Review/ Tree Board Meeting September 24, 2024

September 24 | 3:30 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

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Monday
September 23, 2024
1:00 pm

Budget Committee Meeting September 23, 2024

City Hall

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Budget Committee Meeting September 23, 2024

September 23 | 1:00 pm

Topic: Budget Committee Meeting
Time: Sep 23, 2024 01:00 PM Pacific Time (US and Canada)

Join Zoom Meeting
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Meeting ID: 858 1614 2199
Passcode: 791967

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Meeting ID: 858 1614 2199
Passcode: 791967

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Thursday
September 19, 2024
9:00 am

Agenda Review Committee Meeting of Thursday September 19 2024

City Hall

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Agenda Review Committee Meeting of Thursday September 19 2024

September 19 | 9:00 am
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pdfMeeting Agenda
Tuesday
September 17, 2024
6:00 pm

City Council Meeting September 17, 2024

Sebastopol Youth Annex

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City Council Meeting September 17, 2024

September 17 | 6:00 pm
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Monday
September 16, 2024
6:00 pm

City Council Special Meeting- Closed Session of Monday September 16, 2024

City Hall

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City Council Special Meeting- Closed Session of Monday September 16, 2024

September 16 | 6:00 pm
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Tuesday
September 10, 2024
6:00 pm

Planning Commission Meeting September 10, 2024

Sebastopol Youth Annex

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Planning Commission Meeting September 10, 2024

September 10 | 6:00 pm - 9:00 pm

CANCELLED

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Tuesday
September 10, 2024
5:00 pm

Special Planning Commission Meeting of September 10th, 2024

City Hall

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Special Planning Commission Meeting of September 10th, 2024

September 10 | 5:00 pm - 7:00 pm

The Planning Commission is hosting a Walking Tour to give feedback to City Staff and review past projects as well as future development sites.

 

Starting Location

  • Time: 5pm
  • Address: Front of City Hall, 7120 Bodega Avenue, Sebastopol CA 95472

Ending Location

  • Time: 7pm
  • Address: Front of City Hall, 7120 Bodega Avenue, Sebastopol CA 95472

 

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Tuesday
September 10, 2024
3:00 pm

Climate Action Committee Meeting September 10, 2024

Sebastopol Youth Annex

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Climate Action Committee Meeting September 10, 2024

September 10 | 3:00 pm - 5:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

 

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Tuesday
September 10, 2024
1:00 pm

Public Arts Committee Meeting September 10, 2024

Sebastopol Youth Annex

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Public Arts Committee Meeting September 10, 2024

September 10 | 1:00 pm - 3:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

 

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Monday
September 09, 2024
9:00 am

Budget Committee Meeting September 9, 2024

City Hall

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Budget Committee Meeting September 9, 2024

September 09 | 9:00 am

Topic: Budget Committee Meeting

Time: Sep 9, 2024 09:00 AM Pacific Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/81155366490

Meeting ID: 811 5536 6490

Passcode: 563003

 

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  • +1 669 444 9171 US
  • +1 669 900 6833 US (San Jose)
  • +1 346 248 7799 US (Houston)
  • +1 719 359 4580 US
  • +1 253 205 0468 US
  • +1 253 215 8782 US (Tacoma)
  • +1 301 715 8592 US (Washington DC)
  • +1 305 224 1968 US
  • +1 309 205 3325 US
  • +1 312 626 6799 US (Chicago)
  • +1 360 209 5623 US
  • +1 386 347 5053 US
  • +1 507 473 4847 US
  • +1 564 217 2000 US
  • +1 646 931 3860 US
  • +1 689 278 1000 US
  • +1 929 205 6099 US (New York)

 

Meeting ID: 811 5536 6490

Passcode: 563003

 

Find your local number: https://us02web.zoom.us/u/kcMMDe3y2q

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pdfMeeting Agenda pdfMeeting Agenda
Wednesday
September 04, 2024
3:00 pm

Budget Committee Meeting September 4, 2024

City Hall

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Budget Committee Meeting September 4, 2024

September 04 | 3:00 pm

THIS MEETING IS CANCELED

Topic: Budget Committee Meeting
Time: Sep 4, 2024 03:00 PM Pacific Time (US and Canada)

Join Zoom Meeting
https://us02web.zoom.us/j/89325732261

Meeting ID: 893 2573 2261
Passcode: 140780

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—

Dial by your location
• +1 669 900 6833 US (San Jose)
• +1 669 444 9171 US
• +1 719 359 4580 US
• +1 253 205 0468 US
• +1 253 215 8782 US (Tacoma)
• +1 346 248 7799 US (Houston)
• +1 360 209 5623 US
• +1 386 347 5053 US
• +1 507 473 4847 US
• +1 564 217 2000 US
• +1 646 931 3860 US
• +1 689 278 1000 US
• +1 929 205 6099 US (New York)
• +1 301 715 8592 US (Washington DC)
• +1 305 224 1968 US
• +1 309 205 3325 US
• +1 312 626 6799 US (Chicago)

Meeting ID: 893 2573 2261
Passcode: 140780

Find your local number: https://us02web.zoom.us/u/kbxmv79iRG

 

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pdfMeeting Agenda
Wednesday
September 04, 2024
9:00 am

Agenda Review Committee of Wednesday September 4, 2024

City Hall

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Agenda Review Committee of Wednesday September 4, 2024

September 04 | 9:00 am
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Tuesday
September 03, 2024
6:00 pm

City Council Meeting September 3, 2024

Sebastopol Youth Annex

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City Council Meeting September 3, 2024

September 03 | 6:00 pm
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pdfMeeting Agenda pdfAgenda Minutes
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