Agenda Review Committee
PURPOSE:
To establish guidelines for City Council Agenda Preparation and Placement of Items on an Agenda.
POLICY:
It shall be a policy of the City of Sebastopol to follow a prescribed procedure regarding the preparation and placement of items on a City Council Agenda.
COMMITTEE MAKE UP:
The Agenda Review Committee is comprised of the Mayor, the Vice Mayor, the City Manager, the City Attorney, the Assistant City Manager and the City Clerk. It shall be the responsibility of the Agenda Review Committee to prepare City Council agendas.
PROCEDURE:
Agendas shall be formatted as shown on the attached exhibit; however, the Agenda Review Committee has the authority to change the order of an agenda dependent upon projected length of an agenda item. At the City Council meeting, the Mayor may reorder items on the agenda to accommodate the public or to address other concerns.
The Agenda Review Committee shall be considered a standing committee and shall be subject to the requirements of the Brown Act. All meetings of the Agenda Review Committee shall be open and public, and all persons shall be permitted to attend any meeting of the Agenda Review Committee.
Upon completion of the preliminary agenda, the City Clerk shall forward DRAFT forward agenda/calendars to the City Council and Department Heads for information within 48 hours of completion of the preliminary agenda.
The order of specific public hearing and business items is determined by the Agenda Review Committee based upon anticipated public interest, participation of paid consultants, implementation urgency/time sensitivity, and other related considerations.
In preparing the agenda, the Agenda Review Committee shall review requested agenda items for possible Council meeting date. The deadline for finalizing the agenda shall be no later than Thursday (12 calendar days prior to the City Council Meeting date) unless an item determined necessary for that agenda is requested to be placed on the Agenda.
If an item is proposed to be placed on the agenda after finalization of an agenda, the request shall be submitted to the City Manager who may consult with the Mayor.
All draft staff reports with attachments are due to the City Clerk by 11:00 am on Tuesday, two weeks in advance of the scheduled meeting. Staff reports shall be in a standard format approved by the City Manager.
August 2023
Previous Month 
August 30, 2023
2:00 pm
Environmental Review Committee Meeting August 30, 2023
City Hall
August 30, 2023
9:00 am
Public Art Committee Meeting August 30, 2023
282 High Street, Sebastopol, CA 95472
August 28, 2023
9:00 am
*CANCELED* City Council Special Meeting August 28, 2023 – Closed Session
Canceled
*CANCELED* City Council Special Meeting August 28, 2023 – Closed Session
August 28 | 9:00 am
*CANCELED*
MORE DETAILSRelated Documents
Meeting Agenda
August 22, 2023
6:00 pm
Planning Commission Meeting August 22, 2023
Sebastopol Youth Annex
Planning Commission Meeting August 22, 2023
August 22 | 6:00 pm - 9:00 pm
Hybrid Meeting
MORE DETAILSAugust 22, 2023
3:30 pm
Design Review/ Tree Board Meeting August 22, 2023
Sebastopol Youth Annex
Design Review/ Tree Board Meeting August 22, 2023
August 22 | 3:30 pm
Hybrid Meeting
Join Zoom Meeting
https://us02web.zoom.us/j/86251362406
Meeting ID: 862 5136 2406
MORE DETAILSAugust 15, 2023
6:00 pm
*CANCELED* City Council Meeting August 15, 2023
Canceled
*CANCELED* City Council Meeting August 15, 2023
August 15 | 6:00 pm
*CANCELED*
MORE DETAILSRelated Documents
Meeting Agenda
August 15, 2023
6:00 pm
Special Planning Commission Meeting August 15, 2023
Sebastopol Youth Annex
Special Planning Commission Meeting August 15, 2023
August 15 | 6:00 pm - 9:00 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
Remote/Virtual Zoom Link: https://us02web.zoom.us/j/85774408027
Meeting ID: 857 7440 8027
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August 08, 2023
6:00 pm
City Council Special Meeting of August 8, 2023
Sebastopol Youth Annex
City Council Special Meeting of August 8, 2023
August 08 | 6:00 pm
SPECIAL Meeting Start Time: 6:00 pm
Meeting to be held in Person and Virtual /Remote Participation
Zoom Link is to be used for providing public comment/Live Stream is utilized for viewing only of Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
Remote/Virtual Zoom Link: (see below Join Meeting Link)
Topic: City Council Meeting – August 8, 2023
Time: Aug 8, 2023 06:00 PM Pacific Time (US and Canada)
Join Zoom Meeting
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Meeting ID: 851 9285 6571
Passcode: 772409
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Meeting ID: 851 9285 6571
Passcode: 772409
Find your local number: https://us02web.zoom.us/u/kmSQwvhKE
MORE DETAILSAugust 08, 2023
6:00 pm
*CANCELED* Planning Commission Meeting August 8, 2023
Canceled
*CANCELED* Planning Commission Meeting August 8, 2023
August 08 | 6:00 pm - 9:00 pm
*CANCELED*
MORE DETAILSRelated Documents
Meeting Agenda
August 08, 2023
3:00 pm
Climate Action Committee Meeting August 8, 2023
Sebastopol Youth Annex
Climate Action Committee Meeting August 8, 2023
August 08 | 3:00 pm - 5:00 am
Hybrid Meeting
Join Zoom Meeting: https://us02web.zoom.us/j/83252641279
Meeting ID: 832 5264 1279
Passcode: 962119
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August 02, 2023
9:00 am
Agenda Review Committee Meeting August 2, 2023
City Hall
Agenda Review Committee Meeting August 2, 2023
August 02 | 9:00 am - 10:00 am
Meeting to be held in Person and Virtual /Remote Participation
Zoom Link is to be used for providing public comment as noted below
In Person Location: Sebastopol City Hall, 7120 Bodega Avenue, Sebastopol, CA 95472
Remote/Virtual Zoom Link – See Below
Call to Order
Roll Call
1. Discussion of Upcoming City Council Agendas/Forward Calendars
Adjournment
Topic: Agenda Review Committee Meeting of August 2 2023
Time: Aug 2, 2023 09:00 AM Pacific Time (US and Canada)
Join Zoom Meeting
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Meeting ID: 810 4888 8159
Passcode: 266058
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Meeting ID: 810 4888 8159
Passcode: 266058
Find your local number: https://us02web.zoom.us/u/klM70tSaZ
Related Documents
Meeting Agenda
August 01, 2023
6:00 pm
City Council Meeting August 1, 2023
Sebastopol Youth Annex
City Council Meeting August 1, 2023
August 01 | 6:00 pm
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
Remote/Virtual Zoom Link: (see below Join Meeting Link)
Topic: City Council Meeting – August 1, 2023
Time: Aug 1, 2023 06:00 PM Pacific Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/88343815140?pwd=cW9aOURYU2UwN1NVSXluOGh6UDZqUT09
Meeting ID: 883 4381 5140
Passcode: 408112
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+1 669 444 9171 US
+1 669 900 6833 US (San Jose)
+1 253 205 0468 US
Meeting ID: 883 4381 5140
Passcode: 408112
Find your local number: https://us02web.zoom.us/u/kb0q5a5gJL
