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Agenda Review Committee

PURPOSE:

To establish guidelines for City Council Agenda Preparation and Placement of Items on an Agenda.

POLICY:

It shall be a policy of the City of Sebastopol to follow a prescribed procedure regarding the preparation and placement of items on a City Council Agenda.

COMMITTEE MAKE UP:

The Agenda Review Committee is comprised of the Mayor, the Vice Mayor, the City Manager, the City Attorney, the Assistant City Manager and the City Clerk. It shall be the responsibility of the Agenda Review Committee to prepare City Council agendas.

PROCEDURE:

Agendas shall be formatted as shown on the attached exhibit; however, the Agenda Review Committee has the authority to change the order of an agenda dependent upon projected length of an agenda item. At the City Council meeting, the Mayor may reorder items on the agenda to accommodate the public or to address other concerns.

The Agenda Review Committee shall be considered a standing committee and shall be subject to the requirements of the Brown Act. All meetings of the Agenda Review Committee shall be open and public, and all persons shall be permitted to attend any meeting of the Agenda Review Committee.

Upon completion of the preliminary agenda, the City Clerk shall forward DRAFT forward agenda/calendars to the City Council and Department Heads for information within 48 hours of completion of the preliminary agenda.

The order of specific public hearing and business items is determined by the Agenda Review Committee based upon anticipated public interest, participation of paid consultants, implementation urgency/time sensitivity, and other related considerations.

In preparing the agenda, the Agenda Review Committee shall review requested agenda items for possible Council meeting date. The deadline for finalizing the agenda shall be no later than Thursday (12 calendar days prior to the City Council Meeting date) unless an item determined necessary for that agenda is requested to be placed on the Agenda.

If an item is proposed to be placed on the agenda after finalization of an agenda, the request shall be submitted to the City Manager who may consult with the Mayor.

All draft staff reports with attachments are due to the City Clerk by 11:00 am on Tuesday, two weeks in advance of the scheduled meeting. Staff reports shall be in a standard format approved by the City Manager.

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May 2024

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Thursday
May 30, 2024
10:00 am

Budget Committee Meeting May 30, 2024

City Hall

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Budget Committee Meeting May 30, 2024

May 30 | 10:00 am

Meeting to be held in Person and Virtual /Remote Participation
Zoom Link is to be used for providing public comment or viewing of Meeting. A video of the meeting will be uploaded to the City website within 48 hours of conclusion of the meeting.
In Person Location: Sebastopol City Hall, 7120 Bodega Ave, Sebastopol, CA 95472
Remote/Virtual Zoom Link:
Topic: Budget Committee Meeting
Time: May 30, 2024 10:00 AM Pacific Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/86722298573?pwd=ZXVHRUlkZkdnZFZzVXY5VnJybHhMZz09
Meeting ID: 867 2229 8573
Passcode: 868291
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Meeting ID: 867 2229 8573
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Tuesday
May 28, 2024
6:00 pm

Planning Commission Meeting May 28, 2024

Sebastopol Youth Annex

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Planning Commission Meeting May 28, 2024

May 28 | 6:00 pm - 9:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

 

Topic: Planning Commission Meeting of May 28th, 2024
Time: May 28, 2024 06:00 PM Pacific Time (US and Canada)

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Tuesday
May 28, 2024
3:30 pm

Design Review/ Tree Board Meeting May 28, 2024

Sebastopol Youth Annex

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Design Review/ Tree Board Meeting May 28, 2024

May 28 | 3:30 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

 

Topic: Design Review Board Meeting of May 28th, 2024
Time: May 28, 2024 03:30 PM Pacific Time (US and Canada)

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Wednesday
May 22, 2024
9:00 am

Agenda Review Committee Meeting of Wednesday May 22, 2024

City Hall

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Agenda Review Committee Meeting of Wednesday May 22, 2024

May 22 | 9:00 am
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Tuesday
May 21, 2024
6:00 pm

City Council Meeting May 21, 2024

Sebastopol Youth Annex

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City Council Meeting May 21, 2024

May 21 | 6:00 pm

Join Zoom Meeting
https://us02web.zoom.us

Meeting ID: 884 3579 4881
Passcode: 192720
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Passcode: 192720

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Monday
May 20, 2024
6:00 pm

City Council Special Meeting – Closed Session Meeting of Monday May 20, 2024

City Hall

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City Council Special Meeting – Closed Session Meeting of Monday May 20, 2024

May 20 | 6:00 pm
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Tuesday
May 14, 2024
6:00 pm

Planning Commission Meeting May 14, 2024

Sebastopol Community Cultural Center

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Planning Commission Meeting May 14, 2024

May 14 | 6:00 pm - 9:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Community Cultural Center, Green Room, 390 Morris Street, Sebastopol, CA  95472

Remote/Virtual Zoom Link: https://us02web.zoom.us/j/

 

Topic: Planning Commission Meeting of May 14th, 2024
Time: May 14, 2024 06:00 PM Pacific Time (US and Canada)

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Tuesday
May 14, 2024
3:00 pm

Climate Action Committee Meeting May 14, 2024

Sebastopol Community Cultural Center

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Climate Action Committee Meeting May 14, 2024

May 14 | 3:00 pm - 5:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Community Cultural Center, Green Room, 390 Morris Street, Sebastopol, CA  95472

Remote/Virtual Zoom Link: https://us02web.zoom.us

 

 

Topic: Climate Action Committee Meeting of May 14th, 2024
Time: May 14, 2024 03:00 PM Pacific Time (US and Canada)

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Meeting ID: 865 0931 1797
Passcode: 097957

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Tuesday
May 14, 2024
1:00 pm

Public Arts Committee Meeting May 14, 2024

Sebastopol Community Cultural Center

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Public Arts Committee Meeting May 14, 2024

May 14 | 1:00 pm - 3:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Community Cultural Center, Green Room, 390 Morris St, Sebastopol, CA 95472 

Remote/Virtual Zoom Link: https://us02web.zoom.us/j/

 

Topic: Public Arts Committee of May 14th, 2024
Time: May 14, 2024, 01:00 PM Pacific Time (US and Canada)

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Thursday
May 09, 2024
1:00 pm

Budget Committee Meeting May 9, 2024 CANCELED

City Hall

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Budget Committee Meeting May 9, 2024 CANCELED

May 09 | 1:00 pm

THE BUDGET COMMITTEE MEETING FOR MAY 9, 2024 AT 1:00 PM HAS BEEN CANCELLED
If you have any questions regarding the cancellation of these meetings, please contact the City at Email: info@cityofsebastopol.org or please call: 707-823-7863. The public is advised that pursuant to Government Code section 54957.5 all writings submitted to the are public records and will be made available for review.

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Thursday
May 09, 2024
9:00 am

Agenda Review Committee Meeting of Thursday May 9, 2024

City Hall

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Agenda Review Committee Meeting of Thursday May 9, 2024

May 09 | 9:00 am
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Tuesday
May 07, 2024
6:00 pm

City Council Meeting May 7, 2024

Sebastopol Youth Annex

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City Council Meeting May 7, 2024

May 07 | 6:00 pm

In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
City Council is inviting you to a scheduled In Person and Zoom meeting.
Topic: City Council Meeting – May 7, 2024
Time: May 7, 2024 06:00 PM Pacific Time (US and Canada)
Join Zoom Meeting
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Meeting ID: 893 4752 0550
Passcode: 989071
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Passcode: 989071
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Monday
May 06, 2024
6:00 pm

City Council Special Meeting – Closed Session Meeting of Monday May 6, 2024

City Hall

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City Council Special Meeting – Closed Session Meeting of Monday May 6, 2024

May 06 | 6:00 pm
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