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Agenda Review Committee

PURPOSE:

To establish guidelines for City Council Agenda Preparation and Placement of Items on an Agenda.

POLICY:

It shall be a policy of the City of Sebastopol to follow a prescribed procedure regarding the preparation and placement of items on a City Council Agenda.

COMMITTEE MAKE UP:

The Agenda Review Committee is comprised of the Mayor, the Vice Mayor, the City Manager, the City Attorney, the Assistant City Manager and the City Clerk. It shall be the responsibility of the Agenda Review Committee to prepare City Council agendas.

PROCEDURE:

Agendas shall be formatted as shown on the attached exhibit; however, the Agenda Review Committee has the authority to change the order of an agenda dependent upon projected length of an agenda item. At the City Council meeting, the Mayor may reorder items on the agenda to accommodate the public or to address other concerns.

The Agenda Review Committee shall be considered a standing committee and shall be subject to the requirements of the Brown Act. All meetings of the Agenda Review Committee shall be open and public, and all persons shall be permitted to attend any meeting of the Agenda Review Committee.

Upon completion of the preliminary agenda, the City Clerk shall forward DRAFT forward agenda/calendars to the City Council and Department Heads for information within 48 hours of completion of the preliminary agenda.

The order of specific public hearing and business items is determined by the Agenda Review Committee based upon anticipated public interest, participation of paid consultants, implementation urgency/time sensitivity, and other related considerations.

In preparing the agenda, the Agenda Review Committee shall review requested agenda items for possible Council meeting date. The deadline for finalizing the agenda shall be no later than Thursday (12 calendar days prior to the City Council Meeting date) unless an item determined necessary for that agenda is requested to be placed on the Agenda.

If an item is proposed to be placed on the agenda after finalization of an agenda, the request shall be submitted to the City Manager who may consult with the Mayor.

All draft staff reports with attachments are due to the City Clerk by 11:00 am on Tuesday, two weeks in advance of the scheduled meeting. Staff reports shall be in a standard format approved by the City Manager.

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February 2025

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Thursday
February 27, 2025
1:00 pm

Agenda Review Committee Meeting of Thursday February 27 2025

City Hall

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Agenda Review Committee Meeting of Thursday February 27 2025

February 27 | 1:00 pm
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pdfMeeting Agenda
Tuesday
February 25, 2025
6:00 pm

Planning Commission Meeting February 25, 2025

Sebastopol Youth Annex

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Planning Commission Meeting February 25, 2025

February 25 | 6:00 pm - 9:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

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Tuesday
February 25, 2025
3:30 pm

Design Review/ Tree Board Meeting February 25, 2025

Sebastopol Youth Annex

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Design Review/ Tree Board Meeting February 25, 2025

February 25 | 3:30 pm - 5:30 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

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pdfMeeting Agenda
Tuesday
February 25, 2025
11:00 am

Agenda Review Committee Meeting of Tuesday, February 25, 2025

City Hall

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Agenda Review Committee Meeting of Tuesday, February 25, 2025

February 25 | 11:00 am
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pdfMeeting Agenda
Wednesday
February 19, 2025
10:30 am

Agenda Review Committee Meeting of Wednesday Feb 19 2025

City Hall

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Agenda Review Committee Meeting of Wednesday Feb 19 2025

February 19 | 10:30 am
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pdfMeeting Agenda
Tuesday
February 18, 2025
6:00 pm

City Council Meeting February 18, 2025

Sebastopol Youth Annex

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City Council Meeting February 18, 2025

February 18 | 6:00 pm

 

 

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Tuesday
February 18, 2025
5:00 pm

City Council Special Meeting – Closed Session Meeting of Tuesday, February 18, 2025

City Hall

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City Council Special Meeting – Closed Session Meeting of Tuesday, February 18, 2025

February 18 | 5:00 pm
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pdfMeeting Agenda pdfAgenda Minutes
Tuesday
February 18, 2025
9:00 am

Environmental Review Committee Meeting February 18, 2025

City Hall

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Environmental Review Committee Meeting February 18, 2025

February 18 | 9:00 am
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pdfMeeting Agenda
Tuesday
February 11, 2025
6:00 pm

Planning Commission Meeting February 11, 2025

Sebastopol Youth Annex

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Planning Commission Meeting February 11, 2025

February 11 | 6:00 pm - 9:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

One tap mobile
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+16699006833,,82892079654#,,,,*636638# US (San Jose)

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pdfMeeting Agenda
Tuesday
February 11, 2025
3:00 pm

Climate Action Committee Meeting February 11, 2025

Sebastopol Youth Annex

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Climate Action Committee Meeting February 11, 2025

February 11 | 3:00 pm - 5:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

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Tuesday
February 11, 2025
1:00 pm

Public Arts Committee Meeting February 11, 2025

Sebastopol Youth Annex

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Public Arts Committee Meeting February 11, 2025

February 11 | 1:00 pm - 3:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

 

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Monday
February 10, 2025
3:00 pm

Budget Committee Meeting of February 10, 2025

City Hall

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Budget Committee Meeting of February 10, 2025

February 10 | 3:00 pm

Meeting to be held in Person and Virtual /Remote Participation
Zoom Link is to be used for providing public comment or viewing of Meeting. A video of the meeting will be uploaded to the City website within 48 hours of conclusion of the meeting.
In Person Location: Sebastopol City Hall – 7120 Bodega Ave, Sebastopol, CA 95472
Remote/Virtual Zoom Link: To participate, please use the zoom option or telephone option listed below.
Topic: Budget Committee Meeting – February 10, 2025
Time: Feb 10, 2025 03:00 PM Pacific Time (US and Canada)
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Meeting ID: 857 1459 5880
Passcode: 306319
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Tuesday
February 04, 2025
6:00 pm

City Council Meeting February 4, 2025

Sebastopol Youth Annex

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City Council Meeting February 4, 2025

February 04 | 6:00 pm

Zoom login information and password are on the meeting agenda.

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pdfMeeting Agenda pdfAgenda Minutes
Monday
February 03, 2025
5:30 pm

City Council Meeting – Closed Session – Meeting of Monday February 3, 2025

City Hall

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City Council Meeting – Closed Session – Meeting of Monday February 3, 2025

February 03 | 5:30 pm
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Monday
February 03, 2025
11:30 am

Agenda Review Committee Meeting of Monday February 3 2025 at 11:30 am

City Hall

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Agenda Review Committee Meeting of Monday February 3 2025 at 11:30 am

February 03 | 11:30 am
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