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Agenda Review Committee

PURPOSE:

To establish guidelines for City Council Agenda Preparation and Placement of Items on an Agenda.

POLICY:

It shall be a policy of the City of Sebastopol to follow a prescribed procedure regarding the preparation and placement of items on a City Council Agenda.

COMMITTEE MAKE UP:

The Agenda Review Committee is comprised of the Mayor, the Vice Mayor, the City Manager, the City Attorney, the Assistant City Manager and the City Clerk. It shall be the responsibility of the Agenda Review Committee to prepare City Council agendas.

PROCEDURE:

Agendas shall be formatted as shown on the attached exhibit; however, the Agenda Review Committee has the authority to change the order of an agenda dependent upon projected length of an agenda item. At the City Council meeting, the Mayor may reorder items on the agenda to accommodate the public or to address other concerns.

The Agenda Review Committee shall be considered a standing committee and shall be subject to the requirements of the Brown Act. All meetings of the Agenda Review Committee shall be open and public, and all persons shall be permitted to attend any meeting of the Agenda Review Committee.

Upon completion of the preliminary agenda, the City Clerk shall forward DRAFT forward agenda/calendars to the City Council and Department Heads for information within 48 hours of completion of the preliminary agenda.

The order of specific public hearing and business items is determined by the Agenda Review Committee based upon anticipated public interest, participation of paid consultants, implementation urgency/time sensitivity, and other related considerations.

In preparing the agenda, the Agenda Review Committee shall review requested agenda items for possible Council meeting date. The deadline for finalizing the agenda shall be no later than Thursday (12 calendar days prior to the City Council Meeting date) unless an item determined necessary for that agenda is requested to be placed on the Agenda.

If an item is proposed to be placed on the agenda after finalization of an agenda, the request shall be submitted to the City Manager who may consult with the Mayor.

All draft staff reports with attachments are due to the City Clerk by 11:00 am on Tuesday, two weeks in advance of the scheduled meeting. Staff reports shall be in a standard format approved by the City Manager.

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January 2025

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Tuesday
January 28, 2025
6:00 pm

Planning Commission Meeting January 28, 2025

Sebastopol Youth Annex

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Planning Commission Meeting January 28, 2025

January 28 | 6:00 pm - 9:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

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Tuesday
January 28, 2025
3:30 pm

Design Review/ Tree Board Meeting January 28, 2025

Sebastopol Youth Annex

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Design Review/ Tree Board Meeting January 28, 2025

January 28 | 3:30 pm - 5:30 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

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pdfMeeting Agenda pdfAgenda Minutes
Tuesday
January 28, 2025
9:15 am

Agenda Review Committee Meeting – Tuesday – January 28th 2025 9:15 am

City Hall

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Agenda Review Committee Meeting – Tuesday – January 28th 2025 9:15 am

January 28 | 9:15 am
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pdfMeeting Agenda
Tuesday
January 21, 2025
5:00 pm

City Council Meeting January 21, 2025

Sebastopol Youth Annex

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City Council Meeting January 21, 2025

January 21 | 5:00 pm

 

 

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pdfMeeting Agenda pdfAgenda Minutes
Tuesday
January 21, 2025
9:15 am

Agenda Review Committee Meeting of Tuesday January 21, 2025

City Hall

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Agenda Review Committee Meeting of Tuesday January 21, 2025

January 21 | 9:15 am
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pdfMeeting Agenda
Wednesday
January 15, 2025
10:15 am

Agenda Review Committee Meeting of Wednesday January 15, 2025

City Hall

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Agenda Review Committee Meeting of Wednesday January 15, 2025

January 15 | 10:15 am
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pdfMeeting Agenda
Tuesday
January 14, 2025
6:00 pm

Planning Commission meeting January 14, 2025

Sebastopol Youth Annex

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Planning Commission meeting January 14, 2025

January 14 | 6:00 pm - 9:00 pm
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Tuesday
January 14, 2025
3:00 pm

Climate Action Committee Meeting January 14, 2025

Sebastopol Youth Annex

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Climate Action Committee Meeting January 14, 2025

January 14 | 3:00 pm - 5:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

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+16694449171,,86839036931#,,,,*635946# US

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Tuesday
January 14, 2025
1:00 pm

Public Arts Committee Meeting January 14, 2025

Sebastopol Youth Annex

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Public Arts Committee Meeting January 14, 2025

January 14 | 1:00 pm - 3:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

Join Zoom Meeting:
https://us02web.zoom.us/j/88408501539
Meeting ID: 884 0850 1539
Passcode: 958468

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• +1 669 444 9171 US

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pdfMeeting Agenda pdfAgenda Minutes
Monday
January 13, 2025
3:30 pm

Budget Committee Meeting of January 13, 2025

City Hall

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Budget Committee Meeting of January 13, 2025

January 13 | 3:30 pm

Meeting to be held in Person and Virtual /Remote Participation
Zoom Link is to be used for providing public comment or viewing of Meeting. A video of the meeting will be uploaded to the City website within 48 hours of conclusion of the meeting.
In Person Location: Sebastopol City Hall – 7120 Bodega Ave, Sebastopol, CA 95472
Remote/Virtual Zoom Link: To participate, please use the zoom option or telephone option listed below.
Topic: Budget Committee Meeting – January 13, 2025
Time: Jan 13, 2025 03:30 PM Pacific Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/87187214098
Meeting ID: 871 8721 4098
Passcode: 125303
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Wednesday
January 08, 2025
10:30 am

Agenda Review Committee Meeting of Wednesday January 8 2025

City Hall

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Agenda Review Committee Meeting of Wednesday January 8 2025

January 08 | 10:30 am
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pdfMeeting Agenda
Tuesday
January 07, 2025
6:00 pm

City Council Meeting Tuesday – January 7, 2025

Sebastopol Youth Annex

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City Council Meeting Tuesday – January 7, 2025

January 07 | 6:00 pm

In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472

Please see agenda for zoom.

 

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pdfMeeting Agenda pdfMeeting Agenda pdfAgenda Minutes
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