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Agenda Review Committee

PURPOSE:

To establish guidelines for City Council Agenda Preparation and Placement of Items on an Agenda.

POLICY:

It shall be a policy of the City of Sebastopol to follow a prescribed procedure regarding the preparation and placement of items on a City Council Agenda.

COMMITTEE MAKE UP:

The Agenda Review Committee is comprised of the Mayor, the Vice Mayor, the City Manager, the City Attorney, the Assistant City Manager and the City Clerk. It shall be the responsibility of the Agenda Review Committee to prepare City Council agendas.

PROCEDURE:

Agendas shall be formatted as shown on the attached exhibit; however, the Agenda Review Committee has the authority to change the order of an agenda dependent upon projected length of an agenda item. At the City Council meeting, the Mayor may reorder items on the agenda to accommodate the public or to address other concerns.

The Agenda Review Committee shall be considered a standing committee and shall be subject to the requirements of the Brown Act. All meetings of the Agenda Review Committee shall be open and public, and all persons shall be permitted to attend any meeting of the Agenda Review Committee.

Upon completion of the preliminary agenda, the City Clerk shall forward DRAFT forward agenda/calendars to the City Council and Department Heads for information within 48 hours of completion of the preliminary agenda.

The order of specific public hearing and business items is determined by the Agenda Review Committee based upon anticipated public interest, participation of paid consultants, implementation urgency/time sensitivity, and other related considerations.

In preparing the agenda, the Agenda Review Committee shall review requested agenda items for possible Council meeting date. The deadline for finalizing the agenda shall be no later than Thursday (12 calendar days prior to the City Council Meeting date) unless an item determined necessary for that agenda is requested to be placed on the Agenda.

If an item is proposed to be placed on the agenda after finalization of an agenda, the request shall be submitted to the City Manager who may consult with the Mayor.

All draft staff reports with attachments are due to the City Clerk by 11:00 am on Tuesday, two weeks in advance of the scheduled meeting. Staff reports shall be in a standard format approved by the City Manager.

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January 2026

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Tuesday
January 27, 2026
6:00 pm

Planning Commission Meeting January 27, 2026

Sebastopol Youth Annex

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Planning Commission Meeting January 27, 2026

Add to Calendar January 27, 2026 6:00 pm January 27, 2026 9:00 pm America/Los_Angeles Planning Commission Meeting January 27, 2026 Hybrid Meeting In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472 One tap mobile — Dial by your location • +1 669 900 6833 US (San Jose) • +1 669 444 9171 US
January 27 | 6:00 pm - 9:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

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Tuesday
January 27, 2026
3:30 pm

Design Review/ Tree Board Meeting January 27, 2026

Sebastopol Youth Annex

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Design Review/ Tree Board Meeting January 27, 2026

Add to Calendar January 27, 2026 3:30 pm January 27, 2026 5:30 pm America/Los_Angeles Design Review/ Tree Board Meeting January 27, 2026 Hybrid Meeting In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472 One tap mobile
January 27 | 3:30 pm - 5:30 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

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Thursday
January 22, 2026
1:00 pm

Public Arts Committee Special Meeting January 22, 2026

City Hall

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Public Arts Committee Special Meeting January 22, 2026

Add to Calendar January 22, 2026 1:00 pm January 22, 2026 3:00 pm America/Los_Angeles Public Arts Committee Special Meeting January 22, 2026 Hybrid Meeting In Person Location:  Sebastopol City Hall Conference Room, 7120 Bodega Ave. Sebastopol, CA  95472 One tap mobile +16699006833,,83015503895#,,,,*285785# US (San Jose) +16694449171,,83015503895#,,,,*285785# US — Dial by your location • +1 669 900 6833 US (San Jose) • +1 669 444 9171 US
January 22 | 1:00 pm - 3:00 pm

Hybrid Meeting

In Person Location:  Sebastopol City Hall Conference Room, 7120 Bodega Ave. Sebastopol, CA  95472

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+16699006833,,83015503895#,,,,*285785# US (San Jose)
+16694449171,,83015503895#,,,,*285785# US

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pdfMeeting Agenda
Wednesday
January 21, 2026
1:00 pm

Agenda Review Committee Meeting January 21, 2026

Sebastopol Youth Annex

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Agenda Review Committee Meeting January 21, 2026

Add to Calendar January 21, 2026 1:00 pm America/Los_Angeles Agenda Review Committee Meeting January 21, 2026
January 21 | 1:00 pm
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pdfMeeting Agenda
Tuesday
January 20, 2026
6:00 pm

City Council Meeting January 20, 2026

Sebastopol Youth Annex

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City Council Meeting January 20, 2026

Add to Calendar January 20, 2026 6:00 pm America/Los_Angeles City Council Meeting January 20, 2026    
January 20 | 6:00 pm

 

 

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pdfMeeting Agenda
Tuesday
January 20, 2026
3:30 pm

Special Climate Action Committee Meeting January 20, 2026

City Hall

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Special Climate Action Committee Meeting January 20, 2026

Add to Calendar January 20, 2026 3:30 pm January 20, 2026 4:30 pm America/Los_Angeles Special Climate Action Committee Meeting January 20, 2026 Hybrid Meeting In Person Location:  Sebastopol City Hall Conference Room, 7120 Bodega Ave, Sebastopol, CA  95472 One tap mobile +16699006833,,85004227173#,,,,*679892# US (San Jose) +16694449171,,85004227173#,,,,*679892# US — Dial by your location • +1 669 900 6833 US (San Jose) • +1 669 444 9171 US
January 20 | 3:30 pm - 4:30 pm

Hybrid Meeting

In Person Location:  Sebastopol City Hall Conference Room, 7120 Bodega Ave, Sebastopol, CA  95472

One tap mobile

+16699006833,,85004227173#,,,,*679892# US (San Jose)
+16694449171,,85004227173#,,,,*679892# US

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• +1 669 900 6833 US (San Jose)
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Monday
January 19, 2026
5:30 pm

City Council Special Meeting; Closed Session – Monday Jan 19th 2026 5:30 pm

City Hall

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City Council Special Meeting; Closed Session – Monday Jan 19th 2026 5:30 pm

Add to Calendar January 19, 2026 5:30 pm America/Los_Angeles City Council Special Meeting; Closed Session – Monday Jan 19th 2026 5:30 pm
January 19 | 5:30 pm
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pdfMeeting Agenda
Tuesday
January 13, 2026
6:00 pm

Planning Commission Meeting January 13, 2026

Sebastopol Youth Annex

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Planning Commission Meeting January 13, 2026

January 13 | 6:00 pm - 9:00 pm

Hybrid Meeting

In Person Location:  Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA  95472

One tap mobile
+16699006833,,88185831289#,,,,*360388# US (San Jose)
+16694449171,,88185831289#,,,,*360388# US

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• +1 669 900 6833 US (San Jose)
• +1 669 444 9171 US

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pdfMeeting Agenda
Tuesday
January 13, 2026
3:30 pm

Climate Action Committee Meeting January 13, 2026

City Hall

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Climate Action Committee Meeting January 13, 2026

January 13 | 3:30 pm - 5:00 pm

Hybrid Meeting

In Person Location:  Sebastopol City Hall Conference Room, 7120 Bodega Ave, Sebastopol, CA  95472

One tap mobile
+16699006833,,85495447079#,,,,*339490# US (San Jose)
+16694449171,,85495447079#,,,,*339490# US

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Dial by your location
• +1 669 900 6833 US (San Jose)
• +1 669 444 9171 US

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pdfMeeting Agenda pdfMeeting Agenda
Tuesday
January 13, 2026
1:00 pm

Public Arts Committee Meeting January 13, 2026

City Hall

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Public Arts Committee Meeting January 13, 2026

January 13 | 1:00 pm - 3:00 pm

Hybrid Meeting

In Person Location:  Sebastopol City Hall Conference Room, 7120 Bodega Ave. Sebastopol, CA  95472

One tap mobile

—

Dial by your location
• +1 669 900 6833 US (San Jose)
• +1 669 444 9171 US

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pdfMeeting Agenda
Tuesday
January 13, 2026
1:00 pm

Sebastopol Commons; Building the Commons Committee Meeting; Jan 13th 2026 1:00 pm

City Hall

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Sebastopol Commons; Building the Commons Committee Meeting; Jan 13th 2026 1:00 pm

January 13 | 1:00 pm
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pdfMeeting Agenda
Tuesday
January 13, 2026
9:00 am

Enterprise Fund Oversight Committee Meeting of Tuesday, January 13, 2026

City Hall

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Enterprise Fund Oversight Committee Meeting of Tuesday, January 13, 2026

January 13 | 9:00 am
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pdfMeeting Agenda
Monday
January 12, 2026
10:00 am

Budget Committee Meeting of January 12, 2026

City Hall

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Budget Committee Meeting of January 12, 2026

January 12 | 10:00 am

Meeting to be held in Person and Virtual /Remote Participation
Zoom Link is to be used for providing public comment or viewing of Meeting. A video of the meeting will be uploaded to the City website within 48 hours of conclusion of the meeting.
In Person Location: Sebastopol City Hall – 7120 Bodega Ave, Sebastopol, CA 95472
Remote/Virtual Zoom Link: To participate, please use the zoom option or telephone option listed below.
Topic: Budget Committee Meeting
Time: January 12, 2026 10:00AM Pacific Time (US and Canada)

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pdfMeeting Agenda pdfMeeting Agenda
Wednesday
January 07, 2026
1:00 pm

Agenda Review Committee Meeting; Wednesday, January 7, 2026

City Hall

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Agenda Review Committee Meeting; Wednesday, January 7, 2026

January 07 | 1:00 pm
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pdfMeeting Agenda
Tuesday
January 06, 2026
6:00 pm

City Council Meeting January 6, 2026

Sebastopol Youth Annex

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City Council Meeting January 6, 2026

January 06 | 6:00 pm

 

 

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pdfMeeting Agenda
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