Agenda Review Committee
PURPOSE:
To establish guidelines for City Council Agenda Preparation and Placement of Items on an Agenda.
POLICY:
It shall be a policy of the City of Sebastopol to follow a prescribed procedure regarding the preparation and placement of items on a City Council Agenda.
COMMITTEE MAKE UP:
The Agenda Review Committee is comprised of the Mayor, the Vice Mayor, the City Manager, the City Attorney, the Assistant City Manager and the City Clerk. It shall be the responsibility of the Agenda Review Committee to prepare City Council agendas.
PROCEDURE:
Agendas shall be formatted as shown on the attached exhibit; however, the Agenda Review Committee has the authority to change the order of an agenda dependent upon projected length of an agenda item. At the City Council meeting, the Mayor may reorder items on the agenda to accommodate the public or to address other concerns.
The Agenda Review Committee shall be considered a standing committee and shall be subject to the requirements of the Brown Act. All meetings of the Agenda Review Committee shall be open and public, and all persons shall be permitted to attend any meeting of the Agenda Review Committee.
Upon completion of the preliminary agenda, the City Clerk shall forward DRAFT forward agenda/calendars to the City Council and Department Heads for information within 48 hours of completion of the preliminary agenda.
The order of specific public hearing and business items is determined by the Agenda Review Committee based upon anticipated public interest, participation of paid consultants, implementation urgency/time sensitivity, and other related considerations.
In preparing the agenda, the Agenda Review Committee shall review requested agenda items for possible Council meeting date. The deadline for finalizing the agenda shall be no later than Thursday (12 calendar days prior to the City Council Meeting date) unless an item determined necessary for that agenda is requested to be placed on the Agenda.
If an item is proposed to be placed on the agenda after finalization of an agenda, the request shall be submitted to the City Manager who may consult with the Mayor.
All draft staff reports with attachments are due to the City Clerk by 11:00 am on Tuesday, two weeks in advance of the scheduled meeting. Staff reports shall be in a standard format approved by the City Manager.
September 2023
Previous Month 
September 27, 2023
10:00 am
Budget Committee Meeting September 27, 2023
Sebastopol Youth Annex
Budget Committee Meeting September 27, 2023
September 27 | 10:00 am - 12:00 pm
BUDGET COMMITTEE
Meeting to be held in Person and Virtual /Remote Participation
Zoom Link is to be used for providing public comment or viewing of Meeting. A video of the meeting will be uploaded to the City website within 48 hours of conclusion of the meeting.
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
Remote/Virtual Zoom Link:
To participate, please use the zoom option or telephone option listed below.
Topic: Budget Committee Discussion – Fiscal Sustainability Part 2
Time: Sep 27, 2023 10:00 AM Pacific Time (US and Canada)
Join Zoom Meeting
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Meeting ID: 878 0652 4557
Passcode: 971145
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Related Documents
Meeting Agenda
September 27, 2023
9:00 am
Agenda Review Committee Meeting of September 27, 2023
Sebastopol Police Department
Agenda Review Committee Meeting of September 27, 2023
September 27 | 9:00 am
Topic: Agenda Review Committee Meeting
Time: Sep 27, 2023 09:00 AM Pacific Time (US and Canada)
Join Zoom Meeting
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Meeting ID: 895 8264 3827
Passcode: 938851
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Meeting ID: 895 8264 3827
Passcode: 938851
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Related Documents
Meeting Agenda
September 26, 2023
6:00 pm
City Council Special Meeting Fire Ad Hoc Committee Report Out -September 26, 2023
Sebastopol Youth Annex
City Council Special Meeting Fire Ad Hoc Committee Report Out -September 26, 2023
September 26 | 6:00 pm
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
Remote/Virtual Zoom Link: (see below Join Meeting Link)
Topic: Special City Council Meeting/Town Hall – September 26, 2023
Time: Sep 26, 2023 06:00 PM Pacific Time (US and Canada)
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Meeting ID: 863 5578 1716
Passcode: 040680
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Meeting ID: 863 5578 1716
Passcode: 040680
September 26, 2023
6:00 pm
Planning Commission Meeting September 26, 2023 – Cancelled
Sebastopol Youth Annex
Planning Commission Meeting September 26, 2023 – Cancelled
September 26 | 6:00 pm - 9:00 pm
Cancelled Meeting
MORE DETAILS
September 26, 2023
3:30 pm
Design Review/ Tree Board Meeting September 26, 2023 – Cancelled
Sebastopol Youth Annex
Design Review/ Tree Board Meeting September 26, 2023 – Cancelled
September 26 | 3:30 pm
CANCELLED MEETING
MORE DETAILSRelated Documents
Meeting Agenda
September 25, 2023
6:00 pm
City Council Closed Session – September 25, 2023
City Hall
September 19, 2023
6:00 pm
City Council Meeting September 19, 2023
Sebastopol Youth Annex
City Council Meeting September 19, 2023
September 19 | 6:00 pm
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
Remote/Virtual Zoom Link: (see below Join Meeting Link)
City Council is inviting you to a scheduled Zoom meeting.
Topic: City Council Meeting – September 19, 2023
Time: Sep 19, 2023 06:00 PM Pacific Time (US and Canada)
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Meeting ID: 842 6983 3635
Passcode: 893897
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Meeting ID: 842 6983 3635
Passcode: 893897
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MORE DETAILSSeptember 13, 2023
3:00 pm
Budget Committee Meeting September 13, 2023
Police Department
Budget Committee Meeting September 13, 2023
September 13 | 3:00 pm - 5:00 pm
BUDGET COMMITTEE
Meeting to be held in Person and Virtual /Remote Participation
Zoom Link is to be used for providing public comment or viewing of Meeting. A video of the meeting will be uploaded to the City website within 48 hours of conclusion of the meeting.
In Person Location: Sebastopol Police Department, 6850 Laguna Park Way, Sebastopol, CA 95472
Remote/Virtual Zoom Link:
To participate, please use the zoom option or telephone option listed below.
Topic: Budget Committee Discussion – Fiscal Sustainability
Time: Sep 13, 2023 03:00 PM Pacific Time (US and Canada)
Join Zoom Meeting
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Related Documents
Meeting Agenda
September 12, 2023
6:00 pm
Planning Commission Meeting September 12, 2023
Sebastopol Youth Annex
Planning Commission Meeting September 12, 2023
September 12 | 6:00 pm - 9:00 pm
Hybrid Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
Remote/Virtual Zoom Link: https://us02web.zoom.us/j/88097107422
Meeting ID: 880 9710 7422
Passcode: 400668
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September 12, 2023
3:00 pm
Climate Action Committee Meeting September 12, 2023
Sebastopol Youth Annex
Climate Action Committee Meeting September 12, 2023
September 12 | 3:00 pm - 5:00 am
Hybrid Meeting
Join Zoom Meeting
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Meeting ID: 827 6563 3660
Passcode: 224665
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September 12, 2023
1:00 pm
Public Art Committee Meeting September 12, 2023
Sebastopol Youth Annex
Public Art Committee Meeting September 12, 2023
September 12 | 1:00 pm - 2:50 pm
Hybrid Meeting
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Meeting ID: 858 5185 0017
Passcode: 258562
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September 06, 2023
9:00 am
Agenda Review Committee Meeting of September 6, 2023
City Hall
Agenda Review Committee Meeting of September 6, 2023
September 06 | 9:00 am
MORE DETAILSRelated Documents
Meeting Agenda
September 05, 2023
6:00 pm
City Council Meeting September 5, 2023
Sebastopol Youth Annex
City Council Meeting September 5, 2023
September 05 | 6:00 pm
Regular Meeting Start Time: 6:00 pm
Meeting to be held in Person and Virtual /Remote Participation
Zoom Link is to be used for providing public comment/Live Stream is utilized for viewing only of Meeting
In Person Location: Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA 95472
Remote/Virtual Zoom Link: (see below Join Meeting Link)
City Council is inviting you to a scheduled Zoom meeting.
Topic: City Council Meeting – September 5, 2023
Time: Sep 5, 2023 06:00 PM Pacific Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/85359710102?pwd=MzFiNjRVRDRJaGxkVURiZ0IyVncxZz09
Meeting ID: 853 5971 0102
Passcode: 546215
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Meeting ID: 853 5971 0102
Passcode: 546215
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MORE DETAILSSeptember 05, 2023
2:00 pm
Special Design Review/ Tree Board Meeting September 5, 2023
Sebastopol Youth Annex
Special Design Review/ Tree Board Meeting September 5, 2023
September 05 | 2:00 pm
Hybrid Meeting
Join Zoom Meeting
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Meeting ID: 823 6573 1107
Passcode: 747525
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